Senior Administrative Coordinator
: Job Details :

The Department of Biology at the University of Virgina, College and Graduate School of Arts & Sciences seek applicants for a Senior Administrative Coordinator to support the Director of the Program in Fundamental Neuroscience (PFN) and to provide coordination of events and management of special projects for the department. For more information, please visit: Homepage | Department of Biology and Home | Program in Fundamental Neuroscience (PFN).

The successful candidate will be expected to perform the following duties:

* Assist the Director of Program in Fundamental Neuroscience with the administration of the Neuroscience Undergraduate Major.

* Act as Undergraduate Student Information Coordinator that includes working with the Director of Undergraduate Program, Distinguished Major Professor, PFN Director, teaching faculty, and the University Registrars' Office to coordinate course offerings and class scheduling.

* Oversee confidential student records in the Student Information System (SIS) and audit them prior to graduation or as needed to ensure students are meeting key requirements for their degree programs.

* Oversee student major declarations and assignment of advisors.

* Meet with students to discuss Neuroscience major requirements and review their progress towards their degree as needed.

* Coordination of Department of Biology events including the Friday Seminar series, Bodenstein Lectures, Konigsberg Lectures, Fozdar and Katz Symposia, and graduation ceremonies.

* Special projects as assigned which may include assisting with faculty recruitment activities.

* Perform all duties of an Intermediate Administrative Coordinator.

* Perform a variety of duties requiring a broad understanding of organizational operations, procedures, and personnel.

* Interpret and communicate departmental and divisional policies and procedures, making decisions on specific operating problems and issuing instructions.

* Study reports received, check and compare with previous reports or other data, and bring to the attention of the supervisor significant items, changes, errors or omissions.

* Maintain up-to-date management manuals, directives, organizational charts and keep the department informed of changes. Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office.

* Independently generate complex and detailed presentations and reports.

* In addition to the above job responsibilities, other duties may be assigned.

Qualified candidates must have:

Education: High School Diploma

Experience: Six years of experience. Bachelor's degree may substitute for experience.

Licensure: None Required

Preferred experience:

Bachelor's degree

Preferred knowledge, skills and abilities:

Ability to prioritize assignments, meet critical deadlines, and communicate effectively. Essential need to maintain confidentiality and demonstrate keen attention to detail.

The Senior Administrative Coordinator will report to the Biology Finance and Administration Manager. Physical Demands This is primarily a sedentary job involving extensive use of desktop computers, however there are occasional requirements to transport items for events. The job does occasionally require traveling some distance to attend meeting and programs. This position is located in Charlottesville, VA. A hybrid schedule may be considered.

Anticipated Hiring Range: $28/hour - $31.00/hour commensurate with education and experience. This is a NON-EXEMPT level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply: Please apply through Workday, and search for R0067332. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

* CV

* Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission.

Applications that do not contain all required documents will not receive full consideration. References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the position, please contact Kevin Elgin, Finance and Administration Manager, at ...@virginia.edu

For questions about the application process, please contact Rich Haverstrom, Academic Recruiter, at ...@virginia.edu

For more information about UVA and the Charlottesville community please see and

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.