Job Location : Huntingdon,TN, USA
Summary
Provides a broad range of administrative, support, clerical & HR functions. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently, communicating with a diverse population which may include but is not limited to board members, patients, medical staff, other staff members, and outside customers. Performs other duties as assigned. Works a minimum of 7.5 hours/day, five days/week, some overtime. Reports to both the administrator and director of human resources.
Responsibilities
* Coordinates office management actives for designated administrator(s) to include organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/ calendar(s), and setting appropriate work priorities for efficient office operations.
* Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials.
* Researches, compiles, assimilates and prepares confidential and sensitive document's using a number of data sources (i.e., agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal, and/or administrative requirements.
* Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members.
* Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees.
* Administers benefit plans.
* Assists internal and external customers with employment needs.
* Educates, manages, and responds to questions/issues pertaining to pay and compensation.
* Maintains current knowledge of federal and state laws, and Organizational policies in order to be able to interpret and share information while providing timely counsel and support to management and employees which will minimize legal risks and exposure to the Organization.
* Assists HR Director or Manager with maintaining Joint Commission compliance and survey readiness.
* Assists department in maintaining compliance with all entities by keeping documentation up-to-date and notifying staff of changes to policies or procedures, in order to assure departmental compliance with all regulations.
* Completes assigned goals.
Requirements, Preferences and Experience
Education
Preferred: Bachelors degree in a related field or direct equivalent years of experience preferred.
Minimum: Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties.
Experience
Preferred: 3 years experience as an administrative secretary or office manager. Previous healthcare experience.
Minimum: 4 years secretarial experience with evidence of increasing responsibilities. General HR knowledge along with the administration of benefits and/or compensations programs.
Special Skills
Minimum: Must possess excellent organizational and communication skills (both written and verbal). Must also possess high level of computer proficiency working with different office applications. 60 WPM typing speed. Knowledge of employment laws and practices. Effective interpersonal, communication, and organizational skills. Ability to operate standard office equipment and proficient in the use of computer, including database management and HR/Payroll systems.
About Baptist Memorial Health Care
At Baptist, we owe our success to our colleagues, who have both technical expertise and a compassionate attitude. Every day they carry out Christ's three-fold ministry-healing, preaching and teaching. And, we reward their efforts with compensation and benefits packages that are highly competitive in the Mid-South health care community. For two consecutive years, Baptist has won a Best in Benefits award for offering the best benefit plans compared with their peer groups. Winners are chosen based on plan designs, premiums and the results of a Benefits Benchmarking Survey.
At Baptist, We Offer:
* Competitive salaries
* Paid vacation/time off
* Continuing education opportunities
* Generous retirement plan
* Health insurance, including dental and vision
* Sick leave
* Service awards
* Free parking
* Short-term disability
* Life insurance
* Health care and dependent care spending accounts
* Education assistance/continuing education
* Employee referral program
Job Summary:
Position: 5678 - Assistant-Administrative
Facility: BMH - Huntingdon Hospital
Department: CC Administration BMH Carroll County
Category: Administrative Non Clinical Support
Type: Non Clinical
Work Type: Full Time
Work Schedule: Days
Location: US:TN:Huntingdon