INTERN - ADMINISTRATION (Multiple Positions)
: Job Details :

Org. Setting and ReportingThese positions are in the Operations Coordination and Liaison Unit (OCLU) of the Operations Service (OS) of the United Nations Joint Staff Pension Fund (UNJSPF or the Fund) Pension Administration. The incumbent reports to the Chief of OCLU under the overall guidance of the Chief of OSS. The internship is based in New York and is available for a period of six months.ResponsibilitiesWithin limits of delegated authority, the Intern is responsible for the following duties:•Originates and updates pension files from enrolment to separation ensuring that all relevant documentation has been received. •Reviews UNJSPF participant documents and proactively follows-up on unsubmitted separation documents from the participant and member organization. •Monitors and records all changes of UNJSPF participant status, e.g., family history, change in employment situations. •Follow-up on administrative documents to support participant data changes. •Perform data analysis related to participant information and employment records. •Performs other duties as assigned.Competencies•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.•Teamwork: Works collaboratively with colleagues to achieve Organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.The intern is expected to:•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter, and•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and viewsEducationTo qualify for an internship with the United Nations Internship Programme, the following conditions must be met:•Applicants to the programme must meet one of the following requirements at the time of their application:(a) Be enrolled in or have completed a graduate school programme (second university degree or equivalent, or higher), or(b) Be enrolled in or have completed the final academic year of a first university degree programme (minimum Bachelor's level or equivalent)•Applicants who have graduated (as defined in (a) or (b) above), if selected, must commence the internship within a one-year period of graduation•Be computer literate in standard software applicationsJob - Specific QualificationNot available.Work ExperienceNo working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.AssessmentPotential candidates will be contacted by the Hiring Manager directly for further consideration.Special NoticeA person who is the child or sibling of a staff member shall not be eligible to apply for an internship at the United Nations. An applicant who bears to a staff member any other family relationship may be engaged as an intern, provided that he or she shall not be assigned to the same work unit of the staff member nor placed under the direct or indirect supervision of the staff member. For purposes of this instruction, child means (i) the child of a staff member; (ii) the child of the spouse of a staff member (stepchild); and (iii) the spouse of a child of a staff member or a staff member's spouse (son- or daughter-in-law). Sibling includes the child of both or either parent of a staff member and the child.Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa.If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.A completed online application (Cover Note and Administrative Profile) is required. Incomplete applications will not be reviewed.The Cover Note must include:•Degree Programme (What are you currently studying?)•Graduation Date (When will you graduate or when did you graduate from the programme?)•List of the IT skills and programs that you are proficient in•List of your top three areas of interest•Explanation of why you are the best candidate for this specific internship•Explanation of your interest in the United Nations Internship ProgrammeIn your online Administrative Profile, be sure to include all past work experiences, IT skills, and three references.Due to the high volume of applications received, ONLY successful candidates will be contacted.United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.The term sexual harassment means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship.Candidates who have committed crimes other than minor traffic offences may not be considered for employment.Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c).Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised.This condition of service applies to all position specific job openings and does not apply to temporary positions.Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on Manuals in the Help tile of the inspira account-holder homepage.The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.