Job Location : Blacksburg,VA, USA
Administrative Operations Coordinator
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Work type: Staff
Senior management: Agriculture & Life Sciences
Department: Food Science and Technology
Location: Blacksburg, Virginia
Categories: Administrative / Clerical
Job Description
Provides administrative support to the FST Department Head including accurate calendar maintenance and event planning. As a representative of the FST department head, maintains frequent contact with the department's faculty and staff, and provides services to visitors, callers, and others in the department; Provides operational and program support associated with the daily activities of the department; Handles human resources responsibilities related to recruitment, hiring, salary adjustments, and termination of faculty, staff, research faculty, and visiting scholars, and work visa paperwork; Prepares graduate student contracts, coordinates Graduate student evaluations and maintains accurate and time records of students progress; Prepares and coordinates scholarship and other award payment requests in collaboration with the Graduate and Undergraduate Program directors. Works closely with Assistant Director of Business operations to ensure accurate and consistent coordination between offices. Serves as a backup for requests for payments, travel reimbursements, and scholarship payment requests from department VT Foundation accounts and prepares monthly reconciliations of those accounts; Coordinates FST Department Head's office activities with other clerical staff; Assists the department head with preparation of reports, staff evaluations, and establishment of office policies and procedures.
Required Qualifications
Administrative support experience in an academic or professional office environment such as preparing professional business correspondence and spreadsheets, proofreading and editing, scheduling meetings, and maintaining a calendar of appointments; Fiscal experience such as working with accounting systems, fiscal processing, reconciliations; Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and Google products; Experience handling and maintaining confidential records appropriately; Self motivated with the ability to work independently; Ability to organize, plan, and prioritize work while simultaneously managing multiple tasks; Excellent analytical skills with the ability to investigate and resolve discrepancies and ensure integrity of data; Excellent written and oral communication and interpersonal skills; Ability to work collaboratively and effectively with individuals, units, and constituencies of diverse backgrounds.
Preferred Qualifications
Postsecondary education or equivalent training and/or experience; Knowledge of university policies and procedures related to human resources, payroll, and immigration; Proficiency with or demonstrated ability to learn software systems used at Virginia Tech such as Banner HR, Banner Finance, PageUp, Ensemble CMS, Canvas, Leave & Time Worked Reporting System, eVerify; Experience with desktop publishing software such as Adobe InDesign
Pay Band
3
Appointment Type
Regular
Salary Information
Commensurate with Experience
Review Date
12/15/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dr. Renee Boyer at ...@vt.edu during regular business hours at least 10 business days prior to the event.
Advertised: December 2, 2024
Applications close: