Salary: $5,583.33 MonthlyLocation : Austin, TXJob Type: Classified Regular Full TimeJob Number: 202500031 AustinDivision: Business Services DivisionOpening Date: 12/12/2024Closing Date: ContinuousFLSA: Non-ExemptGeneral DescriptionPerforms highly complex (senior-level) purchasing and procurement work. Work involves planning, soliciting, evaluating bids, and/or negotiations in procuring commodities and services using State of Texas procurement rules, policies, and laws. Work is performed using the Centralized Accounting and Payroll/Personnel System (CAPPS). Occasional travel to attend Historical Underutilized Business forums and other vendor expos may be required. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.This position is expected to work in the office but may be eligible for hybrid telework schedule upon completion of an initial probationary period. For teleworking, you must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule, and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours. Essential Job Functions(50%) Performs highly complex (senior-level) purchasing and procurement work. •Coordinates agency procurements to include preparing procurement documents and monitoring the maintenance of detailed records.•Manages Information Technology (IT) purchasing projects to support TABC initiatives.•Works closely with internal and external customers to ensure that agency contracts follow State of Texas statute and TABC policies to ensure proper and timely delivery of goods and services.•Assists with contract management and reporting.•Communicates regularly with requesters, subject matter experts, vendors, and finance staff to resolve purchasing related issues.(25%) Coordinates and/or prepares, reviews, tracks, and processes purchase orders. •Effectively processes requisitions and purchase orders for the Agency through the Centralized Accounting and Payroll/Personnel System (CAPPS).•Tracks the status of requisitions and purchase orders and maintaining accurate and well-organized purchasing files and records.•Ensures that required procurement reporting is submitted in an accurate timely manner.•Provides excellent customer service to both internal and external customers.•Assists with Historically Underutilized Business (HUB) procurement related duties.(25%) Coordinates and/or develops purchasing program guidelines, procedures, policies, rules, or regulations.•Monitors changes in procurement and contracting requirements and updates agency processes, procedures, and policies accordingly. •Coordinates the development and provision of training to staff regarding purchasing and procurement practices and policies.•Prepare regularly scheduled and ad hoc reports.MQs, KSA, License/Certifications MINIMUM QUALIFICATIONS: •Graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. Experience and education may be substituted for one another.•Four (4) years full-time experience in the purchasing and procurement of goods and services to include Request for Proposals (RFP), Request for Offers (RFO), Request for Information (RFI), or Request for Qualifications (RFQ) solicitations. •Certified Texas Contract Developer (CTCD). (or must acquire certification within 6 months of hire date)•Certified Texas Contract Manager (CTCM). (or must acquire certification within 6 months of hire date)PREFERRED QUALIFICAITONS:•Experience purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government.•Experience with the Centralized Accounting and Payroll/Personnel System (CAPPS)•Experience providing advice and council to non-purchasing and contracting staff.KNOWLEDGE, SKILLS, AND ABILITIES:Knowledge of procurement methods and procedures as published in the Texas Procurement and Contract Management Guide.Knowledge of State of Texas Historically Underutilized Business (HUB) Program rules and regulations.Knowledge of record keeping, record management, and principles of business administration and accounting.Skilled in problem solving and in the use of a computer and applicable software. Skilled in effective verbal and written communication.Skilled in effectively managing daily workload responsibilities to timely meet end users and TABC goals.Ability to work as a member of a team.Ability to maintain flexibility and work with frequent interruptions and changing priorities.Ability to consistently meet internal and external customer needs and expectations in a professional manner.Ability to use sound judgement in dealing with confidential matters of significant consequences.Ability to gather, assemble, correlate, and analyze facts and information.Ability to demonstrate a high level of flexibility, integrity, strong work ethic, and commitment to meet deadlines.REGISTRATION, CERTIFICATION OR LICENSURE: •Requires certification as a Certified Texas Contract Developer (CTCD). •Requires certification as a Certified Texas Contract Manager (CTCM).•A Valid Texas Driver LicensePhysical Requirements/Supplemental Information PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS: This position functions in a standard office environment and may work a hybrid schedule consisting of a combination of in-person and telework arrangements. Must be able to communicate and exchange information via phone, computer, in person and via electronic media. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines. Required to work with sensitive and confidential information. NOTE: This position is expected to work in the office but may be eligible to telework. For teleworking, must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours.TRAVEL REQUIREMENT %: 5%Is this position eligible to telework? YesMILITARY OCCUPATIONAL SPECIALIST (MOS) CODE:Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:For more information see the Texas State Auditor's Military Crosswalk atSupplemental Information:•The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge.•The Commission will conduct a criminal history and driver record check with the Texas Department of Public Safety in accordance with applicable standards on all finalists for this position.•More than one position may be filled from this posting.•Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered.•The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: •Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment. The Texas Alcoholic Beverage Commission adheres to the Veteran's Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code Regular (Non-Commissioned) EmployeesHealth Insurance
- Employees are provided comprehensive health coverage which includes prescription drug and vision benefits.
- Full time (30 hours or more a week) employees: the State pays 100% of the employee's premium and 50% of the dependent's premium.
- Part time employees: the State pays 50% of the employee's premium and 25% of the dependent's premium.
- Newly hired employees must complete a 60 day waiting period to receive health insurance benefits unless they are a direct transfer from another agency that participates in the Employees Retirement System of Texas Group Benefit Plan.
Dental Coverage
- Employees and eligible dependents may enroll in a choice of dental insurance plans or a dental discount plan and pay a monthly premium. There is no waiting period for dental coverage.
Tax Free Savings Accounts
- Employees may enroll in a flexible spending medical and/or dependent care account. These accounts increase take home pay by allowing employees to pay for planned out-of-pocket health and day care costs tax-free.
Retirement
- When an employee qualifies, there is security in receiving monthly annuities upon retirement from State employment. Payments are based upon average salary, service credit and retirement date.
- All employees hired on or after September 1, 2015 will become immediate members of the State Employee Retirement System (ERS) by contributing a portion of their pre-tax monthly salary (9.5%) into a personal state retirement account. The State also contributes a percentage of your salary to the ERS retirement fund (not your personal state retirement account).
- To assist employees in meeting their retirement goals, employees may participate in a 401(k) or 457 Plan. Employees may contribute on a pre-tax or Roth after-tax basis.
Life Insurance
- Upon enrollment in State health coverage, employees receive $5000 in Basic Term Life Insurance with $5000 of AD&D (Accidental Death and Dismemberment) coverage at no cost.
- Employees may enroll in Optional Term Life Insurance and elect 1 or 2 times their annual salary. Employees can also apply for 3 or 4 times their annual salary through Life Evidence of Insurability (Life EOI). Each election provides an equal amount of AD&D coverage. Premiums are calculated based upon age, salary and level of coverage purchased.
- For a premium, additional Voluntary AD&D coverage is available. Employees may choose an amount of coverage starting at $10,000 up to $200,000. Employees may also enroll eligible dependents.
- Dependent Term Life is available for a minimal monthly premium. The benefit includes $5000 term life with $5000 AD&D for covered family member.
Texas Income Protection Plan (TIPP): Short Term and Long Term Disability
- If an employee is unable to work due to a qualifying disability, this benefit pays part of an employee's salary for a set period of time. Premiums are based upon monthly salary.
Annual and Sick Leave
- Upon hire, employees begin accruing annual and sick leave hours. Employees may utilize accrued sick leave immediately upon hire. Accrued annual leave is available to use after six months of continuous State service. Annual leave is earned based upon years of creditable state employment.
Paid HolidaysEmployees are granted several paid federal and state holidays throughout the year.01 Did you graduate from an accredited four-year college or university, with major coursework in business administration, public administration, or a related field?
02 Do you have four (4) years full-time experience in the purchasing and procurement of goods and services to include Request for Proposals (RFP), Request for Offers (RFO), Request for Information (RFI), or Request for Qualifications (RFQ) solicitations?
03 Are you a certified Texas Contract Developer (CTCD)?
04 Are you a certified Texas Contract Manager (CTCM)?
05 Do you have experience purchasing and/or contracting goods and services at a Texas state agency, college or university, or local government?
06 Do you have experience with the Centralized Accounting and Payroll/Personnel System (CAPPS)?
07 Do you have a valid Texas Driver License?
Required Question