Human Resources Assistant
: Job Details :

Fayetteville Public Library Human Resources AssistantJob DescriptionExempt:YesDepartment:Finance and Human Resources Reports To: Manager, Human Resources Location:Fayetteville Public LibrarySafety Sensitive: NoGENERAL DESCRIPTION OF POSITIONAs Human Resources Assistant under general direction you will be responsible for assisting the HR Manager with activities related to human resources such as payroll, recruitment, personnel action forms, benefits, and employee orientation. ESSENTIAL DUTIES AND RESPONSIBILITIES

Conduct the day-to-day HR operations, including the full-cycle recruitment process, from posting job openings, making job offers, and offboarding. Conduct new employee orientation in conjunction with department manager, process all new hire paperwork as part of the onboarding process required for both legal and internal compliance ensuring a smooth onboarding experience. Coordinate with Human Resources Manager and Finance & HR Department to ensure all new hires are authorized FTEs and charged to the correct department.

Ensure employee pay rates and benefits are entered into the payroll system accurately. Review preliminary payroll to ensure accuracy of all entries.

Coordinate with department managers to ensure job descriptions are up to date and support the Human Resources Manager during annual compensation survey review.

Ensure compliance with labor laws and regulations.

Assist with the management of HR data and maintain accurate employee records.

Assist the HR Manager and provide additional support with complex employee relations issues, including conflict resolution, investigations, and disciplinary actions.

Promote a positive workplace culture and employee engagement.

Collaborate with hiring managers to define job requirements and participate in the recruitment process, including job postings, interviewing, and candidate selection.

Follow FPL approved recruitment strategies, create job requisitions in ADP and keep candidates notified throughout the recruitment process and candidate selection.

Identify training needs and coordinate with HR Manager and Finance & HR Director on employee development programs.

Support HR Manager in facilitating training sessions or workshops on HR-related topics.

Advise employees and managers on HR policies and procedures in line with legal and organizational requirements.

Ensure policies are accurately communicated and consistently applied.

Provide administrative support to HR Manager during performance appraisal process.

Provide administrative support to HR Manager during performance assessments, including goal-setting, and performance reviews to meet the needs of the organization.

Provide transactional and administrative support to employees on benefit offerings and assist HR Manager with open enrollment planning, implementation and administration.

Coordinate with HR Manager and Finance & HR department to reconcile monthly benefit billing and ensure timely payment are made to the benefit carriers.

Coordinate with HR Manager in preparation of HR reports and metrics for management.

Identify opportunities to improve efficiency and effectiveness.

Pursue professional development, which may include travel, to keep informed of current and emerging industry and library trends. Maintain professional and technical knowledge through attendance of educational workshops, review of professional publications, establishment of networks, and participation in professional organizations. Serve on and/or chair library committees. Represent the library in public, media, Library Board of Trustees meetings, and professional associations.

Display excellent time management skills, attention to detail, problem solving, critical thinking, strong organizational skills with the ability to work proactively to balance multiple tasks and prioritize work. Complete work at an appropriate pace with a sense of urgency.

Assume personal responsibility for the building's condition and solve minor issues and problems as they arise.

Perform any other related duties as required or assigned.

QUALIFICATIONSREQUIRED CERTIFICATES, LICENSES, REGISTRATIONSNot indicated.PREFERRED CERTIFICATES, LICENSES, REGISTRATIONSPHR or SPHRPHYSICAL ACTIVITIESThe following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision.ADDITIONAL INFORMATIONMinimum Qualifications:

High school diploma or Associate level degree; plus 2 to 4 years of human resources related experience.

Adequate language skills including ability write reports, business correspondence, and policy/procedure manuals; ability to effectively present information to top management, public groups and/or boards of directors. Must have ability to effectively communicate orally and in writing.

Intermediate math skills including the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

Moderate reasoning skills including the ability to solve practical problems and deal with several variables where only limited standardization exists and the ability to communicate this information.

Sufficient computer skills including intermediate knowledge of office productivity software and the ability to use these skills to deliver information to staff, customers, top management, and the Library Board of Trustees.

Excellent customer service skills including the ability to resolve difficult customer situations.

Other Skills and Abilities:

Ability to work a flexible schedule as assigned that includes evenings, weekends, and holiday shifts is required.

Deal with difficult and/or delicate situations with tact and diplomacy.

Strong organizational, time management, and interpersonal skills.

Ability to work both independently and as an effective and valued team member.

Work under pressure on multiple projects with frequent interruptions and tight deadlines.

Ability to provide own cell phone.

Multilingual skills a plus.

Work Environment:Ability to tolerate moderate noise that comes from an office environment with typical HVAC performance, constant visitors, telephone calls, computers, and printers; ability to tolerate increased noise during library programs.