Job DetailsJob LocationCheck-Mate Manufacturing Georgia - Thomasville, GADescriptionCheck-Mate Manufacturing LLC is a subsidiary of Check-Mate Industries and is located as a start-up facility in Thomasville, GA. Over the past 50+ years, Check-Mate has proven to be the winning move for hundreds of customers in a diverse range of industries including aerospace, automotive, firearms, cosmetics, and medical industries. The unsurpassed customer service of the company has long been recognized as an innovator and leader in tool & die stampings and assemblies. Whether producing high-precision tools and progressive dies, stamping, or assemblies for everything from healthcare to personal security products, Check-Mate out-thinks, out-maneuvers and out-performs its competition.SUMMARY OF POSITIONThe HR Assistant provides high-level administrative support to the HR Department and other departments as needed. The role will entail working collaboratively with employees, managers, and senior executives. The employee will provide support in file management, recruitment, performance management, benefits, system support, and worker's compensation.ESSENTIAL FUNCTIONS: Includes, but may not be limited to the followingEmployee Administration and File Management
- Plans onboarding strategies and performs new employees' orientation to deliver an exceptional first-day experience.
- Recommends and develops employee relations practices to foster a positive employer-employee relationship.
- Conducts exit interviews.
- Meets with new hires and ensures that onboarding documents are completed, and employment information is entered in the PayCom system and employee electronic files.
- Maintains all electronic files for Salaried and Hourly employees.
- Manages communication for the TV in the cafeteria and employee entrance.
Recruitment and Selection
- Schedules all initial screens, second interviews, assessments, and tours for assigned areas of responsibility.
- Coordinates the pre-employment process (drug, physical, and hearing tests), reference checks as well as all phases of the new hire checklist are complete.
- Works with Talent Manager to ensure staffing charts and open job spreadsheets are completed/updated weekly.
- Coordinates Internal job posting process and interviews with responsible supervisor.
- Manages the internal promotion process and keeps the Talent Manager and Director of HR informed.
Performance and Corrective Management
- Ensures that all performance reviews are completed timely in the month they are due.
- Updates the performance management spreadsheet with all promotions and transfers.
Benefit Administration
- Consults with and ensures employee enrollment in benefits, adhering to eligibility requirements per plan documents.
- Coordinates open enrollment process by planning the occasion and timeframe to collect changes and by interacting with insurance brokers and the Director of HR on plan details.
- Ensures that all benefit bills are paid correctly.
- Files STD and LTD claims for employees as needed and works with case managers to manage the case.
Worker's Compensation
- Investigates all work-related injuries by working with the responsible Supervisor and ensuring that the Supervisor's Report, Injury Worker Statement, and Witness statements are completed timely.
- Schedules appointments for injured employees with health care provider(s) selected from the Panel of Physicians.
- Files WC-10, First Report of Injury with insurance carrier.
- Manages employee worker's compensation file within the injured worker's electronic file.
Systems (Mitel and PayCom)
- Utilizes HR software to manage employee benefits, employee notifications, and worker's compensation.
- Manages the Weekly PayCom Scheduler.
- Updates the Excel spreadsheet (Daily Call in Log) with absentee calls on the Mitel System.
- Updates the Mitel System with greetings relative to Inclement Weather or other Emergencies.
Administrative Support
- Provides administrative support to supervisors and managers (ie creating documents, spreadsheets, lunches, running errands, etc.)
QualificationsMINIMUM REQUIREMENTS
- H.S. diploma or GED from an accredited institution of higher learning
- Bachelor's degree in Human Resources Management, Business Administration, or related field
- 3+ years of experience working in the human resources field
- Ability to develop and manage interpersonal relationships at all levels of the company
- High level of customer service skills and organizational skills
- Excellent communication skills, both written and verbal
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Type 45-50 words per minute
- 1-5 years of Microsoft Office Experience (Word, PowerPoint and Excel)
COMPETENCIES To perform the job successfully, an individual should demonstrate the following competenciesProblem-Solving- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.Customer Focus- Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports team efforts to succeed.Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.ORGANIZATIONAL RELATIONSHIPS/SCOPE - Interacts daily with all levels of managementLanguage Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Write reports, business correspondence, and procedure manuals. Present information and respond to questions from groups of managers, clients, customers, and the general public.Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft Office and PowerPoint and other software necessary to produce organizational charts and other documents as needed.Typical Physical Demands - The physical demands require the incumbent to regularly stand, sit, and use hands to finger in an office and sometimes in the manufacturing facility. The job will require occasional lifting of up to 10-20 pounds and specific vision abilities including close vision. Requires prolonged sitting, some bending, stooping, and stretching. The ability to stand to reach; ability to stand and/or walk 80-90% of a work day; requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate documentation. Requires hand/eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a normal office. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.Check-Mate Manufacturing LLC is an equal employment employer and affords equal opportunity to all applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.