Construction Office Coordinator
: Job Details :

Job Title: Construction Office Coordinator

Job Summary:

A construction office coordinator is primarily responsible for providing clerical, accounting, and administrative support to the construction team, including tasks like answering phones, scheduling meetings, managing office documents, preparing project paperwork and payroll timecards, maintaining filing systems, data entry, coordinating with vendors, and ensuring the office runs smoothly by handling general office tasks like ordering supplies.

Duties/Responsibilities:

General office management:

* Answering phone calls and directing inquiries

* Managing email correspondence

* Scheduling meetings and appointments

* Maintaining office supplies and ordering as needed

* Greeting visitors and managing the reception area

Project administration:

* Preparing and distributing project documents (contracts, change orders, purchase orders, subcontracts)

* Data entry and updating project spreadsheets

* Filing and organizing project documents

Accounting / Payroll:

* Assist in collecting and assembling all Subcontractor Certified Payroll Reports weekly on projects requiring certified payroll.

Vendor and subcontractor coordination:

* Obtaining quotes from vendors and subcontractors

* Processing invoices and payments

* Managing vendor relationships

Meeting support:

* Preparing meeting agendas and materials

* Taking meeting minutes and distributing summaries

* Coordinating meeting logistics (location, site meetings)

Administrative tasks:

* Copying and printing documents

* Preparing reports and presentations

Performs other duties as assigned.

Required Skills/Abilities:

* Strong computer skills (Microsoft Office Suite, project management software)

* Excellent communication and interpersonal skills

* Attention to detail and accuracy

* Organizational and time management skills

* Ability to work independently and as part of a team

* Basic understanding of construction terminology and processes

Education and Experience:

* High school diploma or equivalent, Bachelor's Degree preferred; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Working Conditions:

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

* Sedentary Work Category - The employee exerts up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push pull or otherwise move objects, including the human body.

* While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands to touch or feel, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision and distance vision.

* The noise level in the work environment is usually quiet to moderate.

Work Environment:

While performing the duties of this job, the employee is exposed to weather conditions and other elements prevalent at the time. The noise level in the work environment is usually minimal.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Review the Benefits associated with this position:

Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Sealaska Constructors, LLC is a subsidiary of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Sealaska Constructors, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Sealaska Constructors, LLC is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

* Indian Tribe means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Other details

* Pay Type Hourly

* Min Hiring Rate $25.00

* Max Hiring Rate $29.00

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* Sealaska Constructors, LLC, Hwy 160 Rte 21, Tonalea, Arizona, United States of America