Administrative Assistant
: Job Details :

Position Purpose: To provide a wide variety of clerical and administrative support to the Safety Department Essential Responsibilities Provide daily administrative and support to office and field personnel, including establishing work priorities and workflow. Carries out administrative duties such as communications, filing, printing, binding, scanning, material ordering and distribution. Maintain computer and manual filing systems; ensure the confidentiality and security of files Review and process department records, ensuring accurate and timely data entry Schedule meetings and prepare meeting minutes Assist with the development and implementation of reporting procedures, maintain office records Support aspects of the annual training requirements Ensure the execution of company policies and procedures Compile weekly/monthly reports, including training and assessment counts Responsible for servicing office equipment and maintaining inventory of office supplies Process and distribute internal and external mail and FedEx shipments Execute company document control procedures Knowledge | Skills | Abilities Extensive knowledge of general office procedures and practices Demonstrated multi-tasking, prioritizing, and data entry skills Detail-oriented and maintain a high level of accuracy Ability to anticipate and meet internal customer needs Ability to work independently and meet deadlines Proven communication, documentation, organizational, and interpersonal skills Excellent computer skills including familiarity with Microsoft Office Qualifications High School Diploma or Equivalent (Education beyond High School preferred) 1-2 years of administrative and/or clerical support experience Work Environment Must be able to remain in a stationary position over 50% of the time The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Continuously operates a computer and other office productivity machinery, such as a calculator, copy machine, scanner, and computer printer The person in this position frequently communicates with employees and coworkers and must be able to exchange accurate information in these situations Occasionally lifting 20 pounds