HR Clerk
: Job Details :

JOB SUMMARY: The Human Resources Clerk will be the face and first impression of the Human Resources Department. Providing excellent customer service and the ability to multi-task is a must. Consistent and timely attendance is required.DUTIES AND RESPONSIBILITIESEssential Job Functions: Receptionist for Human Resources Department requiring sitting for long periods of time; answers multi-line telephone; takes messages and/or routes calls to appropriate Human Resources; receives and directs all visitors; interacts effectively and professionally with the public and other employees; assists public and other departments with inquiries and complaints; maintains a high level of confidentiality at all times; performs general clerical duties in a fast-paced environment; maintains forms for front desk; operates various office machines including PC, fax and copy machines; serves as back-up for responding to verbal and written employment verifications; opens and sorts and distributes mail; mails employment related documents; assists with special projects such as payroll stuffers, mass mailings, various clerical tasks and preparing documents for scanning; scan documents into imaging system; schedule and monitor for the first floor conference room; schedules employment interviews for various departments; responsible for processing motor vehicle records requests, and pre-employment background checks; Notary for the State of Texas.Other Job Functions: Performs other duties as required. Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.Works indoors in a fast paced office environment with a heavy work load. Must be available to work 8:00 a.m. to 5:00 p.m., Monday through Friday, extended hours when necessary.Knowledge: Knowledge of modern office practices, procedures, and equipment; knowledge of business English, spelling, and arithmetic; knowledge of multi-line phone system; knowledge of Word and Excel. Experience with NEOGOV preferred.Skills/Abilities: Must have excellent customer service skills; ability to multitask; ability to perform routine arithmetic calculations; ability to understand and follow oral and written instructions with minimal supervision; ability to establish and maintain effective working relationships with other employees and the public; ability to work in a fast paced environment with frequent telephone and walk in visitor interruptions; ability to operate a PC; ability to maintain a multi-line phone system; ability to handle a variety of tasks simultaneously; ability to maintain confidentiality; ability to be flexible involving job assignments, lunch and breaks.Physical Requirements: Constantly sees, hears, answers telephone and sits; frequently performs data entry, operates a fax machine, operates a PC, reads, reaches, twists body, types, writes by hand, carries, holds, and lifts objects weighing up to 25 lbs., sorts; infrequently bends, squats, stands, stoops and walks.Education/Experience: Graduation from high school or equivalent with minimum one (1) year experience working with the general public and answering a multi-line phone; one (1) year experience of direct contact with customers; one (1) year experience in typing and performing general clerical work including data entry; experience with windows office suite. Prior experience working in municipal government preferred, but not required.Must pass Microsoft Office (Excel and Word) skills and typing test. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) ###-#### or through RELAY Texas at 1-800-###-#### or mail your request to P.O. Box 3827, Beaumont, Texas 77704.The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary. The Human Resources Department will determine the relatedness of the education and/or experience.