Administrative Assistant
: Job Details :

Posting Date

12/16/24

Application Deadline

12/31/24

Pay Range

$20.50 - $32.00 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Correctional Health

About the Position

Are you an organized and detail-oriented person with a passion for working on behalf of some of the County's most vulnerable individuals? Correctional Health Services, Medical Department is looking for a dynamic and self-driven administrative assistant with the persistence and capacity to effectively navigate multi-layered systems in concert and collaboration with the Medical Director.

Apply now to work with a dynamic group of diverse and talented professionals!

About Us

Correctional Health Services (CHS) is an industry-leading healthcare organization for the incarcerated population, providing medical, dental, mental health, psychiatric care, and substance abuse treatment (i.e., Medication-Assisted Treatment, and Opioid Treatment Program). Our department's culture promotes collaboration, continuous training, and flexibility. We challenge our team to spearhead initiatives, break down barriers, and advance their expertise.

Proud to Offer

* Work with a greater purpose

* Tuition reimbursement

* Exceptional work-life balance

* Opportunities for growth and development within Maricopa County

* Low-cost, high-value healthcare for you and your qualifying dependents

* Paid vacation, sick time, and (birth/adoption) parental leave

* Extensive wellness program, including healthcare premium discounts

* Employee discounts for goods and services

* Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

* Learn more at Work With Us | Maricopa County, AZ

We Require

* Three years of clerical and administrative experience

* High school diploma or GED

* Other education and experience combinations may be considered a substitute for the minimum qualification

We Also Value

* Three to five years of clerical and administrative experience

* Three to five years of customer service and administrative support experience

* Three to five years of experience using a variety of office equipment and software (i.e., PC, software such as Word, Excel, Access, PowerPoint, Adobe, SharePoint)

* Experience in Medical or Corrections

* Professional communication skills

* Demonstrated reliability, work accuracy, and thoroughness

* Excellent time management skills

Job Contributions

* Maintain calendars, schedule meetings and appointments; prioritize and resolve complex meeting schedules; coordinate meeting rooms and resources

* Prepare clinic schedules and on-call schedules and maintain time-off calendars

* Prepare meeting agendas and presentation materials; take and transcribe meeting minutes and prepare summaries for distribution

* Compose correspondence and other documents on a wide variety of subjects, requiring knowledge of the department's procedures and policies

* Create, edit, and process correspondence, memoranda, letters, legal documents, information packets, and other communications

* Maintain communication between the medical director, mental health director, and support staff; answer requests within the scope of authority; route calls to appropriate individuals; take and deliver messages

* Track and monitor CME (Continuing Medical Education), mandatory training, and CPR certification expiration dates for medical providers

* Conduct and coordinate assigned projects and research studies; identify and resolve problems

* Order and maintain an inventory of supplies and process invoices

* Create databases and spreadsheets as needed to track and report information

Working Conditions

* Must also be able to work inside a detention facility. Works primarily in an office setting located at Lower Buckeye Jail on the administration floor

* Works indoors, handling a high volume of work and multiple complicated tasks with accuracy

* May be required to work under time constraints and handle frequent changes and unscheduled tasks

Selection Procedure

* Only the most qualified candidates will be considered

* Consideration will only be given to candidates who submit online applications

* Candidates will be contacted primarily through email and their Workday online application profile

* Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!