Administrative Support Coordinator
: Job Details :

On-site requirements for this hybrid position average 1 day per week.

Job Summary

Join the dynamic and rewarding Corewell Health Graduate Medical Education (GME) team as an Administrative Support Coordinator. In this pivotal role, you will provide essential administrative support to our residents, fellows, and staff, ensuring smooth operations for a program with over 400 residents and fellows. From crafting professional documents and managing classrooms and schedules to building and maintaining fellow profiles, your work will directly contribute to the success of our GME team. You will oversee graduate files, coordinate training verifications, and facilitate wellness activities to promote mental health and decompression for our residents and fellows. With a focus on database management, document uploads, and organizational excellence, this position offers the opportunity to make a meaningful impact in a fast-paced, collaborative environment dedicated to shaping the next generation of healthcare professionals.

Essential Functions

* Utilizes the appropriate software applications to maximize efficiency and effectiveness of office workload.

* Greets and communicates in a manner consistent with caring and respect and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards.

* Composes documents and independently formats, types and proofreads correspondence, memos, reports, charts, statistics, meeting minutes, newsletters, etc.

* Performs/coordinates basic office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies.

* Maintains schedule/daily calendar for staff members/rooms/equipment, making independent judgments regarding priorities/rescheduling. Arranges for conference/travel, meetings as needed.

* Collects, compiles, and prepares data for analysis and develops systems that facilitate tracking of data. Manipulates data to develop unique reports to meet special requests and reviews reports/data to determine accuracy.

* Directs and maintains accountability for completion of complex, multi-faceted programs/projects.

Qualifications

Required

* Associate's Degree or equivalent specific course work in office administration/secretarial science.

* 2 years of relevant experience in secretarial/clerical and computer skills.

* 2 years of relevant experience in administrative projects, program management, hospital/physician office, statistical data collection and analysis.

* 2 years of relevant experience in working in a high-volume service industry in business or accounting, cash handling, data systems, managed care, and Medicare product industry.

* 2 years of relevant experience in a health care or medical research environment.

* 2 years of relevant experience in dealing with the public, preferably in the medical or customer service field.

* 2 years of relevant experience in database development.

* 2 years of relevant experience in a clinical setting directing the workload of others, specimen collection and client services.

About Corewell Health

As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence.

How Corewell Health cares for you

* Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here.

* On-demand pay program powered by Payactiv

* Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!

* Optional identity theft protection, home and auto insurance, pet insurance

* Traditional and Roth retirement options with service contribution and match savings

* Eligibility for benefits is determined by employment type and status

Primary Location

SITE - Butterworth Hospital - 100 Michigan St - Grand Rapids

Department Name

Central Graduate Medical Education - GR

Employment Type

Full time

Shift

Day (United States of America)

Weekly Scheduled Hours

40

Hours of Work

8 a.m. - 5 p.m.

Days Worked

Monday to Friday

Weekend Frequency

N/A

CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only.

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

You may request assistance in completing the application process by calling 616.###.####.