Salary : $36,670.40 AnnuallyLocation : Decatur Correctional Center-Decatur, IllinoisJob Type: Department of Corrections/Juvenile JusticeJob Number: 202300283Division: DOC/DJJDepartment: Decatur Correctional CenterOpening Date: 12/17/2024Closing Date: ContinuousFLSA: Non-ExemptBargaining Unit: N/ADescription Provide support services to a Correctional Center Educational Program. Description of Essential Functions (critical tasks) Essential Job Functions:
Act as receptionist in College area and direct traffic as required. Answer direct assist incoming calls. Provide assistance in preparing classroom materials for instructors as required. Prepare memorandums and letters as required. Prepare Purchase Orders and requisitions as required. Prepare spreadsheets for expenditures and perform data entry for information pertaining to expenditures on Datatel software. Create and maintain fiscal related records and files. Prepare student files and perform data entry for information pertaining to admissions and registration on Datatel software. Create and maintain student records and files. Process and track student transcript requests Distribute and track all facility and college rosters. Prepare attendance forms for full and part-time academic students. Input attendance assignments and other information on DOC data system as required. Input information on DOC data system for Tuition Reimbursement Program as required. Create and maintain file system on all correspondence. Assist Associate Dean in completion of required reports in a timely manner. Be on site a minimum of 37.5 hours per week (30 minute lunch). Notify supervisor well in advanced of absence. Arrive at work site prior to beginning of established shift. Attend both college and facility staff meetings as required. Attend training as required. Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College. Conduct oneself in a professional manner. Abide by DOC and Lake Land College regulations at all times. Assist institutional personnel during emergency situations. Maintain equipment assigned area. Maintain control of keys per DOC requirements. Perform other duties as assigned. Specific Functional Job Requirements Education Requirements:
- Associate Degree Preferred
Experience Requirements:
Business/office related work and computer experience required.
Knowledge:
Business etiquette and general office procedures.
Skills:
Excellent interpersonal, oral and written communication, and organizational skills; Microsoft Office XP and general office skills as determined through assessment; and word processing skills.
Personal Requirements:
Detail-oriented, self-starter who enjoys relating to a diverse population of students, staff and public in a fast-paced work environment with multiple interruptions. Works consistently to further the college's vision and values. Work collaboratively with immediate peers and other departmental areas to support student learning and development. Shows respect and compassion for others. Values the open exchange of ideas and exhibits innovation in daily work and special projects.
(For specific details, please refer to summary plan documents and/or board policy.)Vacation HoursVacation hours for the Department of Corrections employees are loaded at the beginning of each fiscal year, although it is credited to the employees on a monthly basis. All vacation time has to be used prior to the end of the fiscal year, or it will be lost. The amount of time employees receive is based on the number of years of service.Years of ServiceHours Per YearMonthly Accrual Rate1-8 years135 hours11.25 hours9-14 years150 hours12.50 hours15-20 years187.5 hours15.63 hours21+ years210 hours17.50 hoursVacation time will be prorated when employees are not on a paid status for the entire month. Sick HoursFull-time Department of Corrections employees will be granted 7.5 hours of sick time each month. Employees can accrue up to a maximum of 1350 hours.Parental LeavePaid parental leave of up to four (4) weeks for approved full-time employees with one (1) or more years of service. HolidaysThe Department of Corrections provides for the following paid holidays: January 1, Martin Luther King, Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, General Election Day (every other year), Veterans' Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.Tuition WaiverLake Land College offers tuition waivers for credit courses to current full-time employees, employee's spouse or civil union partner, and their unmarried dependents under age 23. Any fees associated with the classes are the responsibility of the employee. Tuition ReimbursementFull-time employees are entitled to a tuition reimbursement of $200 per credit hour with a maximum of $1200 a fiscal year to advance their education with a baccalaureate, masters, or doctoral degree. Reimbursement is available for courses in which a grade of C or better is received with verification through official transcripts.RetirementLake Land College employees are members of the State Universities Retirement System (SURS). In addition, all SURS eligible employees will be auto-enrolled in the SURS Deferred Compensation (457b) plan at 3%. (403)b/457(b) Retirement Savings PlansLake Land College offers a voluntary 403(b) plan and a 457(b) plan. Employees have the option of choosing from a variety of investment funds and can contribute on a pre-tax or post-tax basis. Employees can elect to enroll in a 403(b) and 457(b) plan at any time. Employees will be automatically enrolled in the SURS/Voya 457 plan, with the ability to opt out.Life and AD&D InsuranceLake Land College provides full-time Department of Correction employees with $40,000 in life and AD&D insurance. Employees may also elect to purchase additional supplemental insurance for themselves, as well as spouse or civil union partner, and their dependent children. Spouses and dependents cannot exceed the amount of the employee's optional benefit.Voluntary BenefitsLake Land College offers Voluntary Short-Term Disability, Long Term Disability, Pet Insurance, Hospital Indemnity, Critical Illness, and Accident Insurance at group rates paid by employees. Flexible Spending AccountFull-time employees can elect through payroll deduction to establish a flexible spending account for qualified medical or dependent care expenses incurred during the plan year. These elections are made on a pre-tax basis to save the employee federal and state income taxes. Employees enrolled on a medical flexible spending account can carry over up to $500 from one plan year to the next.Medical InsuranceLake Land College offers two health plan options -one Traditional PPO health plan and one High Deductible health plan with a compatible Health Savings Account. Employees can elect coverage for their dependents defined as a spouse, civil union partner, or child under the age of 26. Dependent verification is required. Spouses who are able to obtain insurance through his or her full-time employment are not eligible for the College Insurance.Current Monthly Rates SingleEmployee + 1FamilyPlan A (Traditional)See table below$591.91$739.18Plan B (HDHP)See table below *$344.40 *$531.59 ** Lake Land College will also contribute to a Health Savings Account on behalf of the employee.DOC PremiumSalary RangeMonthly RatesSalary RangeMonthly Rates$27,300 or less$36.00$54,801-68,600$46.00$27,301-$41,200$41.00$68,601 and over$48.50$41,201-$54,800$43.50Health Savings AccountsAn HSA is a tax-favored savings account which allows funds to be accumulated tax-free to pay for current and future qualified healthcare expenses. An HSA account is only available if a HDHP, or Plan B is chosen. Lake Land contributes an amount equal to the difference in premiums between Plan A and Plan B. Please refer to the DOC Health Insurance Rate Sheet for Monthly Contributions.Dental InsuranceLake Land College offers Dental Insurance to employees and their qualified dependents at the following monthly cost:SingleEmployee + 1FamilyDental Insurance$0.00 + DOC Premium*$18.26 + DOC Premium*$28.88 + DOC Premium**If employees have both Medical and Dental Insurance, the DOC premium will only be charged once if employee has the same coverage level on both medical and dental.Vision InsuranceLake Land College offers Vision Insurance to employees and their qualified dependents at the following monthly cost:SingleEmployee + 1FamilyVision Insurance$5.59$10.62$15.51