Executive Assistant
: Job Details :

About the Metropolitan Museum of Art The Met presents over 5,000 years of art from around the world for everyone to experience and enjoy. The Museum lives in two iconic sites in New York CityThe Met Fifth Avenue and The Met Cloisters. Millions of people also take part in The Met experience online. Since its founding in 1870, The Met has always aspired to be more than a treasury of rare and beautiful objects. We are committed to fostering a collaborative and respectful work environment with a staff as diverse as the audiences we engage. Our staff members are art lovers who are passionate about working toward a common goal: creating the most dynamic and inspiring art museum in the world. At The Met, every staff member from security officers to researchers to scientists and beyond lives by our core values of respect, inclusivity, collaboration, excellence, and integrity. Respect: Engage one another with collegiality, empathy, and kindness, always. Inclusivity: Ensure that all are and feel welcome and valued. Collaboration: Reach across boundaries to exchange ideas and work together toward our shared mission. Excellence: Lead the cultural world in quality and expertiseand inspire curiosity and creativity. Integrity: Hold ourselves to the highest moral standards, admit when we fall short, and then evolve. GENERAL STATEMENT OF RESPONSIBILITIES & DUTIES: As the Executive Assistant, you will provide administrative support to the Chair of Education. Utilizing high emotional intelligence and communication skills, you will develop constructive relationships with internal and external stakeholders including Trustees, donors, the Education Visiting Committee, external education communities and Museum staff. You will assist in coordinating education initiatives, events, communications and research. You will develop trust both within and outside of the department and act as a liaison between the Chair and internal and external stakeholders. PRIMARY RESPONSIBILITIES & DUTIES: Strategic management, oversight and support of the Education Chairs calendar, including assisting in the preparation and distribution of materials for internal and external parties Manage the logistical support for meetings, presentations, events and programing by developing agendas, coordinating presentation decks, and writing talking points to ensure smooth operation. Prepare meeting reports and record minutes for the Education Visiting Committee, Education Departmental meetings and other organized events. Under guidance and supervision of the Chair and Development liaisons, manage and support a relationship strategy for Education donors, committees and community partners. Coordinate logistical details for departmental newsletters, presentations, talks, meetings and social events. Under guidance and supervision of the Chair and Development liaisons, plan, produce and manage logistics for small and large scale events and other special projects as assigned. Prepare supporting materials for Chair in preparation of meetings and events. Coordinate all travel arrangements, prepare detailed travel itineraries, and oversee expense reports related to travel as well as other general expenses for reimbursement Serve as point of contact for staff and other individuals who wish to reach the Chair; respond to or reroute on behalf of the Chair, when appropriate Draft correspondence, handle mail, and screen phone calls; Maintain an organized filing system Draft Education Updates for the Management Team meetings and other notable meetings Assist with general office functions phone support, escorting guests, office maintenance and ordering supplies, etc. Other related duties as assigned Evening and weekend hours as needed. REQUIREMENTS & QUALIFICATIONS: Bachelor's degree or equivalent experience required 5 years of administrative office, business, or related experience Proven experience with a variety of administrative tasks including filing, answering phones, and managing an executive calendar. Experience planning, producing and managing logistics for events Experience in Arts Administration Excellent communication skills and ability to work well in a complex production oriented, deadline driven department Excellent organizational skills, detail oriented, and ability to manage multiple tasks simultaneously Ability to proactively build strong relationships and trust with colleagues at all levels of management Must be able to interact and communicate effectively with all levels of staff as well as members of the Board of Trustees, VIPs, and other committees, visitors/associates Must be an analytical thinker and demonstrated problem solver Ability to anticipate needs in a thoughtful and strategic way Demonstrated successful project management/coordination experience Knowledge of software programs for managing projects, schedules, and budgets; strong quantitative skills Excellent written and oral communication skills required Ability to operate with discretion when working with confidential information and materials Thorough proficiency in Microsoft Word, Outlook, PowerPoint and Excel with willingness to learn new computer programs required Knowledge of New York philanthropic community desirable COMPENSATION RANGE: Pay Range: $42.00 - $44.00 / Hourly The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidates experience, education, special licensing or qualifications, and other factors. Location Requirements At time of employment, employees are expected to be located within commuting distance of the Museum. Commuting distance means that they are located in one of following states: New York, New Jersey, Connecticut, or Pennsylvania (the Tri-state and PA areas), and be able to commute to and from the Museum in a single day. Benefits Offerings The Museum provides competitive compensation, and generous benefits and perks for all eligible employees. Note: Benefits Offering may differ based on Employee Status. Medical, dental, vision and life insurance 403(b) basic retirement plan and optional matching retirement plan with an outstanding employer match Considerable paid time off, including annual leave, sick leave, and 13 Museum holidays Long-term disability coverage Flexible Spending Accounts & Health Savings Account (pre-tax income for eligible health care expenses) Commuter benefits (pre-tax income for parking or mass transit expenses) Free financial-planning services Financial assistance for relevant coursework, seminars, and training programs 25% discount for staff in Museum shops A subsidized staff cafeteria Access to the Museums Council pass, which grants free admission to various museums and cultural institutions Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role. The Met is committed to the full inclusion of all qualified individuals. As part of this commitment, The Met will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed in this process, please contact ...@metmuseum.org. The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.