Job Location : Purchase,NY, USA
This position functions under the general guidance and direction of Conference Services and will be responsible for assisting with executing the logistics and setups of events.
Position Responsibilities:
* Assist with the planning and coordination of events and assignments
* Work with departments as well as vendors to ensure a successful event by providing full service logistical planning for events of all size and scope.
* Responsible for event operations, logistics, production, and execution of events.
* Oversee emails to ...@mville.edu and field questions.
* Coordinate event timelines and schedules
* Oversee event activities including event setup and breakdown.
* Coordinate audiovisual set up.
* Troubleshoot operational issues on behalf of the department as it relates to events.
* Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.
* Assist with Coordinating outside rentals for personal events on campus.
* Serve as Event Manager when necessary.
* Works with departments to make various and multiple room and setup changes to scheduled events.
* Answers phones and fields questions regarding events and events calendar.
* Performs administrative and office support activities. Duties may include but not limited to, billing, upkeep Project Tracking, project file maintenance, archiving and receiving and directing visitors and filing.
* Assists with maintaining the Events calendar
* Performs other related duties as assigned.
Required:
* Enrolled in a graduate program at Manhattanville
* Proven ability to plan, initiate, and manage challenging logistical situations.
* Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
* A commitment to quality, client-oriented service
* Must be friendly and personable.
* Working knowledge of computers.
* Strong organizational and prioritization skills.
* The ability to handle unexpected crisis or deadlines.
* Tact and discretion in maintaining confidentiality in dealings with campus administrators.
* Ability to communicate effectively verbally and in writing.
* Ability to be a proactive thinker and work independently as well as in a team.
* Skillful in dealing with the public, vendors, and friends of the university.
* A mature, positive attitude; a team player.
* Must be able to lift 50 or more
Compensation:
* This position will cover 6 credits per term (Fall, Spring, Summer)