The Office Coordinator ensures smooth office operations and supports the Talent & Culture function. Reporting directly to the VP of Talent & Culture, this individual will provide comprehensive support across office operations, Talent and Culture administration, events planning, and light facilities management. The ideal candidate is detail-oriented, highly organized, and thrives in a collaborative environment.Key ResponsibilitiesOffice Operations:
- Manage daily office functions, including maintaining supplies, handling mail shipments, and coordinating vendor relationships.
- Oversee light shipping and receiving tasks, ensuring timely and accurate delivery.
- Maintain office cleanliness and organization, including common areas and shared spaces.
- Maintain the guest registration listing and analytics.
People and Culture Support:
- Assist with HR administration tasks, such as onboarding new hires, maintaining employee records, and updating organizational charts.
- Coordinate team engagement & fun activities, including surveys, feedback sessions, and team-building initiatives.
- Support benefits administration by responding to team member inquiries and escalating as needed.
Events Planning:
- Provide logistical support for internal and external events, including scheduling, vendor coordination, and event-day execution.
- Collaborate with the Talent & Culture team to organize employee recognition programs, celebrations, and company-wide meetings.
Facilities Management:
- Serve as the primary point of contact for light facilities-related matters, including coordinating repairs and maintenance.
- Liaise with building management to ensure compliance with safety and operational protocols.
- Monitor and address basic workplace needs, ensuring a comfortable and productive environment for employees.
General Administrative Support:
- Prepare reports, presentations, and correspondence for the Talent & Culture team.
- Support ad hoc projects and initiatives as assigned.
Qualifications:
- A bachelor's degree in business administration, facilities management, human resources, or a related field is preferred.
- 1-3 years of experience in office coordination, administrative support, or human resources.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Excellent communication and interpersonal skills, with the ability to build positive relationships across teams.
- Proficiency in Microsoft Office Suite and familiarity with office management software and tools.
- Ability to work independently, manage competing priorities, and maintain confidentiality.
Why Join Our Team?
- Be part of a dynamic, inclusive company culture that values innovation and collaboration.
- Opportunity to grow your career in a supportive and fast-paced environment.
- Play a key role in fostering a positive employee experience and maintaining operational excellence.