The Project Coordinator will be responsible for managing the administrative operations of the assigned division. This individual will have excellent organizational skills, an exceptional eye for detail, and a track record of successfully managing multiple tasks and projects in a fast-paced environment.
Role specific responsibilities
- Maintain manning plans onsite for personnel as per project requirements
- Arrangement of accommodation/ Travel requirements for site personnel
- Maintains office services by organizing office operations and procedures, designing filing systems for field personnel certifications and resumes
- Monitor and manage field employee out-of-pocket expenses, ensuring adherence to the budget and tracking expenditures against established targets
- Provide administrative support to the operations team, including scheduling meetings, managing calendars
- Coordinate weekly meetings with Project Managers to discuss upcoming projects, personnel needs, and outstanding training objectives for field personnel
Skills& Knowledge Required
- Good communication skills
- Good timekeeping skills: ability to work to tight deadlines and manage own and others time efficiently.
- Familiar with planning, scheduling and able to produce reports.
- Knowledge of computer systems and programs e.g., Microsoft programs, Work, Excel, Power point & MS Projects
- Strong organizational skills, with the ability to manage multiple tasks and projects simultaneously
- Strong attention to detail, with a keen eye for accuracy and completeness
Work Experience Required:
- Previous experience in an administrative or coordinator role
- Educated to a degree level or hold the equivalent professional experience