Job Title: AP SpecialistLocation: Ft. Worth, TXJob Type: Part-Time, HourlyDepartment: FinanceReports To: Director of FinanceDate: 12/10/2024 Last Revision Standard of Christian CommitmentThe candidate must be a professing Christ follower who possesses a strong commitment to the mission and core values of Southwestern Seminary and Texas Baptist College, possess a clear understanding of Southern Baptist heritage and culture, and agrees to serve in accordance with and not contrary to the current edition of the Baptist Faith and Message.Southwestern Seminary, an entity of the Southern Baptist Convention, is a confessional institution. While the Seminary serves the larger evangelical Christian community, employees must embrace the values and standards the Seminary represents as it fulfills its mission of shaping Christian leaders within our denominational context.Since duties of this position require the employee to represent the Seminary to prospective and current students, candidates must abide by the Seminary bylaws, the Employee Handbook, and the current edition of the Baptist Faith and Message as a condition of employment. Job DescriptionJob SummaryProcesses invoices/statements for payment; resolves any billing problems or inconsistencies by making necessary phone calls and maintain payable files.Key Responsibilities
- Processes invoices/statements for payment, obtains authorization and cost center numbers for various bills.
- Maintain a payment schedule for each vendor, whether we pay by invoice or statement.
- Check each invoice thoroughly, comparing each document - purchase order, receiving, invoice, statement - against each of the others to confirm that there are no discrepancies in items ordered vs. delivered, etc.
- Committed to high standard of accuracy across all work.
- Maintain payment logs on service agreements and recurring charges, maintains paid files.
- Main contact for concerns and questions about billing.
- It is the employee and supervisor's shared responsibility to regularly meet to discuss performance, suggest job description updates and set mutually beneficial goals.
- Perform additional tasks and responsibilities as assigned to support the team and institutional goals.
Specific Skills and Qualifications
- High School Diploma or GED required.
- Knowledge of accounting concepts and principles as well as cash and credit/debit transactions and business operations.
- Experience in accounting, accounts payable, cash handling, telling, customer service or student financial services.
- Successful completion of background check, education verification, work verification and credit check may be required.
- Ability to provide proof of Work Authorization in the U.S. and proof of identity.
Physical Requirements
- Employment is generally in an office setting which requires personnel to be able to interact with others by various means of communicate and be able to traverse campus by any mode of personal transportation.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Southwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation. About Southwestern Baptist Theological SeminarySouthwestern Baptist Theological Seminary, established in 1908 under the visionary leadership of B.H. Carroll, was born out of the urgent need for trained ministers in America's rapidly growing Southwest. Initially part of Baylor University, the seminary became an independent institution in Waco before relocating to Fort Worth in 1910. Carroll's unwavering commitment to orthodoxy, gospel-centered education, and the Great Commission shaped the seminary's mission. Training God-called men and women for ministry, Southwestern has an expansive academic program training pastors, missionaries, and ministry leaders in theology, missions, evangelism, music and worship, and education. Today, it stands as a beacon of faithfulness, equipping generations to serve Christ's church globally.