Job details
Administrative Assistant / Receptionist Kelly Services Location: US - Bartlett, IL Pay Range: $21.50/hr - $24.00/hr Hours: 8am-5pm (1hr lunch) This position is a contract-to-hire opportunity, with potential to be hired in permanently within 3-4 months pending attendance, performance, etc. This will help you build a career at our client! We are looking for an organized and outgoing individual to work at one of our premier partner's here in Bartlett, IL. Our partner is a leader in the mechatronic drive engineering and manufacturing industry, helping serve customers in many different industries. Here is what they are looking for in a new administrative assistant/receptionist:
Responsibilities: - Operate the main phone system and receive and route all incoming calls for the company. Take accurate messages when calls are not connected and notify company personnel of all messages.
- Perform various administrative tasks for the HR Department, including data entry, tracking data in spreadsheets, scheduling meetings, updating communication boards, sorting and filing data, printing labels, and more.
- Process invoices for Accounts Receivable.
- Order office supplies as needed and manage inventory by restocking as needed.
- Greet authorized visitors and contact the appropriate company personnel. Instruct guests to complete the required visitor registration. Provide pertinent company information to callers and visitors as requested.
- Retrieve mail from the mailbox and sort/distribute according to company/personnel destination and inter-office mailboxes. Handle outgoing mail.
- Open and close the lobby for business hours, switching lights, securing the front door, and maintaining the neatness of the lobby, kitchen, conference rooms, and office supply room.
- Perform other duties as assigned.
- Able to commit to on-site attendance full-time
Qualifications: - High proficiency in Microsoft Office products such as MS Teams, Outlook, PowerPoint, Excel, and Word is required. Knowledge and proficiency in Microsoft SharePoint is a plus.
- Ability to understand our customers' needs/expectations and be empathetic to their needs.
- Strong people and customer service skills with a positive demeanor as well as effective verbal and written communication skills.
- Complete administrative tasks with great detail and accuracy in a timely manner.
- Well-organized; maintain 5S organization of the work area and mail room.
- Ability to maintain company and personnel confidentiality.
- Must be able to lift boxes of supplies up to 35 pounds.
- High school diploma or General Education Development certificate (GED) is required. An Associate's degree in business administration or a related field is preferred.
- 1-3 years of administrative/receptionist or customer service experience is preferred.
- Demonstrates attention to detail.
- Demonstrates company knowledge and commitment to company values.
- Effectively communicates with others.
- Develops effective work relationships with others.
- Understands customer perspective and acts on customer feedback.
- Recommends ways to improve.
- Courteous, professional demeanor.
- Challenges current methods and seeks multiple solutions to issues.
Benefits: - Great Place To Work Certified
- Competitive Base Salary
- Weekly Pay (Every Friday)
- What are the benefits as an employee with Kelly?
Please apply direct to this post or email resumes to ...@kellyservices.com We look forward to speaking and working with you! 9682811