Executive Assistant
: Job Details :

Position:

Executive Assistant

Location:

Onsite - Ridgefield Park, NJ

Job Type:

12-month W2 contract with the potential to be extended

Compensation:

$34-$36/hr

Summary:

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Coordinate team budget such as travel / entertainment expense

• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.

• Prepares expense reports, makes travel and accommodation arrangements or team members, schedules and plans meetings, appointments including scheduling conference rooms, maintaining meeting materials, and supplies.

• May be responsible for managing HQ meeting requests and transportation for VIP HQ visitors

• May be responsible for reconciliation and tracking of budget items

• Assist in events planning, including scheduling, catering, set up and break down

• May be responsible for setting up daily/ weekly standing video conference calls for management team.

• Place Inventory Requests for devices as needed

• Shipping/Mailing/Packaging as needed

• May assist in ordering and tracking new hire equipment to ensure timely receipt

• Performs word processing, prepares presentations, spreadsheets correspondence, contracts, internal memos, status reports, etc.

Education / Experience:

Bachelor's Degree with 2-3 years of directly related experience is required.