Project Assistant
Maitland, FL
Our enterprise engineering, construction, and consulting client is seeking a dedicated individual to join their growing team. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information.
Description:
- Keep and maintain project files.
- Maintain project e-mail box.
- Document control - data entry
- Track projects and produce monthly progress reports.
- Work with specs, changes, and finalizing.
- Facilitate questions regarding projects and research information.
- Maintain tracking system for projects.
- Record minutes from Project Manager meetings.
- Answer phones and direct calls.
- Read and sort incoming mail.
- Collect bills/invoices.
- Type memos, correspondence, reports, and other documents.
- Make travel arrangements.
- Prepare outgoing mailings and labels, including emails and faxes.
- Organize and maintain the filing system.
- Coordinate client or vendor lunches, including set-up and clean-up.
- Reserve conference rooms; Coordinate with internal support departments.
- Order and maintain supplies.
- Arrange equipment maintenance or set-up.
- Keep the department calendar and roster.
- Occasional project assistance for managers.
- Assist in PowerPoint presentations.
- Utilize Access to store and retrieve data.
- Help coordinate clerical needs of special projects.
- Complete weekly timecards.
- Make copies of printed material.
- Additional duties as assigned by the supervisor to assist in the overall success of the group and company.
Requirements:
- Minimum of one to three-year applicable office/clerical experience preferred.
- Minimum of a High School Diploma required.
- Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required.
- Self-starter and confident in communicating with a variety of team members.
- Excellent organizational skills and attention to detail.
- Strong written/verbal communication skills.
- Leadership skills.
- Organizational and analytical/problem-solving skills.
- Must be within commutable distance to the office.