Job Location : New York,NY, USA
The Atlantic Group has partnered with an investment firm in the New York City area. They have an immediate need for a Receptionist to join their team. This position is a full-time contract role with the opportunity to become permanent based on performance.
Job Description:
This person will interact with all levels of staff at the firm, greet all visitors, including Clients, as well as answer all incoming calls. Due to the high level of exposure, they must be extremely professional, customer service focused, and have excellent verbal/written communication skills. It is essential that they have a sense of urgency and the ability to prioritize, multi-task and be a team player.
Work Schedule: Monday- Friday (7:30am-5:00pm). 5 days a week in the office
Duties will include:
-Heavy phone volume - answer all incoming calls to the main lines; transfer calls appropriately and/or provide detailed messages.
-Coordinate incoming meeting requests and manage calendars for 10+ conference rooms
-Greet arriving guests, escort to conference rooms and assist during visit
-Executive meal prep and coordinating firm-wide catering needs when requested
-General office duties (scanning, copying, filing, etc.); coordinate courier and postal deliveries
-Coverage for Administrative Staff, as needed
-Update procedure manuals and reference guides
-Assist with firm wide special events
-Project work with development opportunities
Requirements:
-Bachelor's degree required.
-1-5 years of administrative experience in financial services/related industry
-Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
-Ability to work independently and manage one's time.
-Ability to keep information organized and confidential.
-Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Note: Qualified candidates will be contacted within 3 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.