Job Title: Property Administrator
Location: Morris County, NJ
Reports to: Property Manager
About the Role:
We are seeking a Property Administrator to provide exceptional administrative support to our Property Management team. The ideal candidate will bring a strong background in commercial real estate, excellent organizational skills, and a commitment to client service.
Responsibilities:
- Process invoices for portfolio properties regularly.
- Manage and prioritize correspondence, mail, and drafting responses as needed.
- Maintain tenant, lease, vendor, and property files, both physical and electronic.
- Prepare expense reports and ensure timely approval.
- Schedule and coordinate meetings, retreats, and travel arrangements.
- Create reports, presentations, and marketing materials adhering to company standards.
- Participate in shared administrative duties such as receptionist coverage and kitchen duties.
- Assist with special projects as required.
- Handle tenant and vendor relations, including drafting communications and dispatching maintenance.
- Audit tenant lease files and insurance certificates for compliance.
- Update and maintain YARDI database for tenant and property information.
- Assist with accounting tasks, including budgets, billing, and collections.
- Produce and maintain property books, tenant manuals, and contact lists.
- Collaborate with the Legal Department on service agreements and legal documents.
Requirements:
- High school diploma or GED; Bachelor's degree strongly preferred.
- Minimum of 2 years in commercial real estate or as a property administrator.
- Advanced proficiency in MS Outlook, Word, and Excel; YARDI experience preferred.
- Strong attention to detail, communication skills, and organizational abilities.
- Experience with real estate leases/contracts is a plus.
Why Join Them?
Work with a supportive and dynamic team in a growing company.
Opportunities for professional development and growth in commercial real estate.