Human Resources Assistant
: Job Details :

Overview:

AVIAN is seeking a Human Resources (HR) Assistant to provide administrative support to the Human Resources department in various functions, including recruitment and onboarding, record keeping and data management, employee relations and compliance, and training and development. The ideal candidate is detail-oriented, organized, and possesses strong communication skills. This role is crucial in ensuring the smooth operation of HR processes and contributing to a positive employee experience.

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if youre a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesnt stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldnt be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities:

Administrative Support:

• Provide general administrative support, including answering the HR email account messages, MS Teams messages, managing calendars, and organizing meetings.
• Perform general clerical tasks, such as filing, scheduling appointments and meetings, and employment verifications.
• Prepare correspondence for signature as needed
• Assist in the preparation and distribution of employee communications and materials.

Recruitment and Onboarding Support:

• Assist in the recruitment process as needed by screening resumes, scheduling interviews, and communicating with candidates.
• Prepare onboarding materials and assist with the orientation process for new employees.
• Ensure all new hire paperwork is completed accurately and in a timely manner.
• Complete forms I-9, verify and maintain I-9 files
• Set up and maintain employee files, ensuring compliance with company policies and legal requirements.

Employee Records and Data Management:

• Maintain and update employee records in the HRIS system, ensuring data accuracy and confidentiality.
• Assist in the preparation of HR reports, such as turnover, and headcount reports.

Employee Relations:

• Act as a point of contact for employee inquiries, providing guidance on HR policies, procedures, and benefits.
• Support HR initiatives and employee engagement activities, including supporting company-sponsored events and programs.

Compliance and Documentation:

• Assist in ensuring HR policies and procedures comply with federal, state, and local regulations.

Training and Development:

• Assist in coordinating employee training and development programs, including scheduling and tracking participation.
• Maintain training records and ensure compliance with mandatory training requirements.

Qualifications:

Education:

High School Diploma

Experience:

1-2 years of experience in a similar role within an HR department is preferred.

Familiarity with HRIS systems and Applicant Tracking Systems

Hands-on experience with ADP and/or Deltek/Costpoint platform, is a plus

Skills:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Microsoft SharePoint and Microsoft Teams
• Ability to handle confidential information with discretion.
• Detail-oriented with strong problem-solving abilities.

Personal Attributes:

• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Positive attitude and willingness to learn.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veterans status.