Administrative Assistant
CRS Management Group is a company that specializes in professional canvassing and grassroots outreach for a multitude of organizations and causes. We are looking for a new member of our central administrative team who is self-motivated, organized, and can work collaboratively with the Vice President of Operations, central office staff, and field staff around the country. This is an in-person role in Lakewood, Colorado.
Job Overview:
- Implement administrative processes and procedures for campaigns.
- Assist field teams to hire their teams of employees accurately and efficiently.
- Complete all payroll processing for multiple field campaigns.
- Complete daily data entry and other tasks as needed.
- Be responsible for office management at the CRS Management Group central office.
Essential Job Duties:
- New Hire Processing - ensure completion of all new hire paperwork, including background checks, e-verification, and payroll profiles.
- Keep new-hire tracker up to date and follow up with appropriate parties for missing items.
- Process terminations as applicable.
- Maintain payroll profiles for employees - Keep employee statuses up to date, accurately record pay changes, ensure correct employee taxes, and direct deposits.
- Biweekly Payroll Administration – assist with coordination of payroll preparation and confirmation with field teams; review and process payroll data from active campaigns; review director expenses, mileage reimbursements, and bonus pay.
- Assist in processing final payment of wages as required.
- Train campaign administrative assistants to manage paperwork, onboarding, and payroll support processes as needed.
- Office Management - keep track of central office supplies as well as remote offices, and place orders as needed.
- Assist in tracking eligibility and collecting enrollments for company benefit programs.
- All other duties or projects as assigned by the Vice President of Operations.
Job Requirements:
- A minimum of a Bachelor's Degree in Administration or related field is preferred. (Job experience of 3 or more years in a similar role may be used to substitute the degree requirement.)
- Proficiency with Paycom or similar payroll systems. (2 years of experience preferred).
- Proficiency with Microsoft applications and cloud-based storage platforms, file, and folder organization, etc.
- Experience with Microsoft Excel, quantitative data analysis and reporting, and basic database navigation.
- Ability to maintain confidentiality and exercise discretion with sensitive information.
· Clear and concise verbal and written communication skills.
· Must be self-starter with strong critical thinking skills, highly organized, detail-oriented, and able to multi-task, initiate projects and prioritize.
· Must be able to manage all details of a project from start to finish.
· Self-sufficient. Knows how to operate quick turnarounds with limited instruction.
· Interpersonal skills that enable collaborative working relationships with fellow employees and demonstrate the ability to follow through on projects in a timely manner.
· Confident personality comfortable working in high-energy, high-pressure, and quick-turnaround situations.
Other Information:
CRS Management Group offers medical, dental and vision insurance, a 401(k) plan, paid time off and paid holidays.
Hours: 30-32 hours per week
Rate: $27.50/hour