Administrative Assistant
: Job Details :

Our client, a global Real Estate firm, is seeking a driven, eager and poised Administrative Assistant to join their NYC office! In this role, you will provide high – level support to C – Suite Executives as well as a few other members on their team. If you have 3 – 5 years of support experience, consider yourself a self-starter and are a people person, this is the role for you!

Hours: 9am-5:30/6pm must be flexible depending on what is going on and checking emails when traveling etc.

Midtown West

Work Model: onsite 5 days

Compensation: $100-115k base + bonus

Looking for someone who is excited about the opportunity at joining a dynamic environment and loves admin work - true team player, no ego, no job is too big or too small mentality, understands value they bring to the team's success as a strong administrator!

Responsibilities:

• Overseeing calendars, proactively identifying scheduling conflicts and managing last-minute adjustments.
• Preparing and submitting expense reports promptly.
• Answering multiple phone lines and accurately tracking messages.
• Arranging domestic and international travel, including flights, ground transportation, and accommodations.
• Serving as the primary contact for new hires, technology setups, and department supply needs.
• Organizing and coordinating security events and training sessions.

Qualifications:

• A minimum of three years of executive-level administrative experience.
• Demonstrated ability to support multiple senior executives.
• Proven experience handling highly confidential information.
• Exceptional professionalism and maturity.
• Excellent verbal and written communication skills.
• Outstanding multitasking, time management, and organizational skills.

Please submit your resume for immediate consideration.

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