ADMINISTRATIVE OFFICER.
: Job Details :

Duties

• Participates in planning, scheduling, and follow-up of work progress to provide needed resources and support.
• Prepares and presents briefings; composes presentation drafts and develops graphics for a variety of administrative activities.
• Develops policies and procedures for all office and administrative functions. Is responsible for control of recurring reports and portions of reports, as well as feeder reports, to other elements of the district and division.
• Investigates related budgetary problems, inconsistencies or discrepancies and recommends solutions.
• Coordinates funds requirements for all A-E contracts initiated by the division. Monitor records and prepare reports reflecting obligations, payment schedules, accruals, payments, projected A-E contracts, etc.
• Supervises control over all Division allocations, tracking actual costs by project, feature, and contract, and preparing reports to balance with Programs Management Office.
• GS-09: Performs journeyman level work to prepare advancement to GS-11.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• One-year probationary period may be required.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Appropriated Fund Instrumentality (NAFI)
• Non-Department of Defense (DoD) Transfer
• People with Disabilities, Schedule A
• Postal Service/Peace Corps and Other Unique Authorities
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

GS-09 Specialized Experience: One year of specialized experience which includes processing administrative actions dealing with items such as financial, personnel, and material needs; and assisting in the development of budgetary needs such as estimates, justifications, allocation of funds and resources. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR

Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Human Resources Management, Organizational Development, or a related discipline to the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

GS-11 Specialized Experience: One year of specialized experience which includes preparing, analyzing, monitoring, administrative actions dealing with items such as financial, personnel, and material needs; and developing budgetary items such as estimates, justifications, allocation of funds and resources; and assessing internal processes and procedures. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09).

OR

Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration, Human Resources Management, Organizational Development, or a related discipline to the position.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas:

• Administration and Management
• Budget Administration
• Information Management
• Organizational Awareness

GS-09 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

GS-11 Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09).

Please refer to the Required Documents section of the announcement for Time-in-grade documentation.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• One-year probationary period may be required.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administration and Management Career Field position.
• This is a developmental position. The duties of this position lead to the full performance level of GS-0341-11. Incumbent may be appointed to either the GS-09 or GS-11 (depending on qualifications). If selected at the GS-09, the incumbent may be non-competitively promoted to the target level of the position upon meeting all regulatory requirements, (2) certification by the supervisor of successful performance, (3) completion of all training requirements, and (4) the availability of work at the next higher grade level.
• Promotion is not automatic.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Salary Range for GS-09: $76,397 - $99,314 per annum.
• Salary Range for GS-11: $92,433 - $120,157 per annum.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment and/or advance in hire incentives may be offered to highly qualified candidates (who meet the incentive eligibility requirements).
• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.