RECORDS TECHNICIAN
: Job Details :

Requisition No: 847472 Agency: Department of Education Working Title: RECORDS TECHNICIAN - 48001957 Pay Plan: Career Service Position Number: 48001957 Salary: Salary: $33,760.00-$53,760.00 Posting Closing Date: 03/07/2025 Total Compensation Estimator Tool Florida Department of Education Bureau of Educator Certification Location: Tallahassee Turlington Building ANTICIPATED VACANCY Records Technician - CS Position Number 48001957 Salary Range: $33,760.00 - $53,760.00 CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY APPLICATION INFORMATION & HIRING REQUIREMENTS Application Information: • Your Candidate Profile (application) must be complete in its entirety. • Work History (in easy to review chronological order) Consists of: o Any position held by a State of Florida Agency o Any position held by a Florida University o All periods of employment from high school graduation o All periods of current or prior unemployment o Gaps 3 months or more must be accounted for o Any Education o Any Volunteer Experience o Your resume and application must match • *Gaps 3 months or more must be addressed - you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps. • It is unacceptable to use the statement See Resume in place of entering work history. Your candidate profile will be converted to your official application. • Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment. • Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. Hiring Information and Requirements: • The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system. • If claiming Veteran's Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only. • If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only. If you are missing any of the items above, your packet may be held up at the final review step. NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. JOB DESCRIPTION: The Records Technician is responsible for high-volume data entry in the Bureau of Educator Certification's management system (Versa). This position requires timely and accurate review of certification applicant credentials, transcripts, and other submitted materials. This is a team-oriented position in which the employee must engage with other bureau staff. The selected individual will be primarily responsible for performing support tasks that include updating file records, data entry, and implementing appropriate system updates for certification application processing. • The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. • The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the team. • The employee must interact courteously with others. DUTIES & RESPONSIBILITIES: (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: General Responsibilities: • This position is responsible for maintaining an organized workspace. • This position must work independently in a fast-paced team environment. • Attendance is an essential function of this position. Specific Responsibilities: • Assist with daily mail sorting and processing. • Support the daily intake of applicant correspondence and applications to ensure documents are accurately entered into Versa. • Prepare documents in accordance with Bureau policies and procedures. • Maintain accurate documentation in an excel spreadsheet. WHO WE'RE LOOKING FOR: The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of unity. MINIMUM QUALIFICATIONS: • Technology and computer experience. Preferred Qualifications: • Microsoft Office experience. • Previous experience working in an office setting. • Experience with Versa software. FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT The purpose of Florida educator certification is to support the academic achievement of our students by assuring that our educators are professionally qualified for highly effective instruction. Florida educators must be certified to teach in our public schools and in many of our private schools. Educators include classroom teachers, school administrators, and other support professionals, such as guidance counselors and media specialists. The Bureau of Educator Certification (BEC) is committed to providing timely, accurate, and effective services to all constituents. Florida Department of Education (Link to office page or agency website) WORKING FOR THE STATE OF FLORIDA HAS BENEFITS! * State Group Insurance coverage options+ (health, life, dental, vision, and other supplemental option) * Retirement plan options, including employer contributions (www.myfrs.com) * Nine paid holidays and a Personal Holiday each year *Annual and Sick Leave Benefits * Student Loan Forgiveness Program (Eligibility required) * Flexible Spending Accounts * Tuition Fee Waivers (Accepted by major Florida colleges/universities) * Ongoing comprehensive training provided * Career Growth * Highly skilled, professional environment *Maternity and Parental Leave Benefits For a more complete list of benefits, visit www.mybenefits.myflorida.com. * We care about the success of our employees. * We care about the success of our clients. * We are always improving our technology, our tools, our customer's experiences and ourselves. * A rewarding experience for reliable, compassionate and professional employees. LEAVE INFORMATION: (CS) • o Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment. o Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month. BACKGROUND SCREENING REQUIREMENT It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement. SELECTIVE SERVICE SYSTEM (SSS) AND REQUIREMENT Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website. If you experience problems applying online, please call the People First Service Center at (877) ###-####. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location: