Administrative Assistant 1 (Local Government) - Bedford County MH/ID
: Job Details :

THE POSITION

Thank you for checking out our position! Bedford-Somerset DBHS has been serving the Bedford and Somerset communities for 55 years! Our vision is for every person and family that we serve will have a network of family, friends, advocates, and supportive services to live a full and productive life in our community. Learn more about us at www.dbhs.co.

This opportunity is for an Administrative Assistant 1 for the AE/DS County Program for Bedford and Somerset Counties. The position is located in Bedford supporting the Department in daily Waiver/Program Type activities. Assists in the work flow management and coordination of the department. Communicates effectively with the Administrative Entity, Supports Coordination Organizations, Providers, and county and state representatives. Assists individuals and families with the provision of HCB services as needed. Creates a positive, teamwork environment. Supports and encourages best practices. Ensures confidentiality. Adheres to policies and procedures.

We offer a supportive work environment, an excellent benefit package and opportunities for career advancement. Plus a *NEW* Student Loan Reimbursement Incentive program! Apply today!

DESCRIPTION OF WORK

This position supports the Administrative Entity (AE) / Developmental Services (DS) County Program. Assists in the work flow management and coordination of the department. Communicates effectively with the Administrative Entity, Supports Coordination Organizations, Providers, and county and state representatives. Prepares Waiver packets for participant eligibility. Assures Waiver packet documents are current/accurate, manages requests, tracks data, and notifies appropriate parties. Prepares Advance Notice requests and tracks the timeline for each request.

Organizes and maintains records. Maintains the AE Waiver Database for Waiver and HSDF-Base Maintenance waiver Ineligible participants. Ensure all data and information in Database is accurate and up to date. Responsible for retrieving data from State computer system. Assists in formatting/proofing, revising, and routing of Waiver financial requests, obtaining signatures, and maintaining workbooks for tracking purposes. Supports the DS Intake/Registration process by acquiring and gathering documents, scheduling intake sessions, preparing documents, and sending correspondence. Communicates with individuals and families and completes process in State and DBHS Agency computer system. Support Waiver Program activities by responding to correspondence for staff, typing, organizing, filing, and copying Waiver/Program Type documentation.

Assist and support departmental projects, developing documents, analyzing information, preparing summary reports, and keeping record of project work papers. Establish and maintain good working relationship with Admin officials, Office of Developmental Programs, and the general public. Serves as minutes/correspondence note taker for meetings as requested, transcribes, and distributes. Provide support with video conference equipment. Manages Waiver Program supplies/purchasing, invoices associated with vehicle requests, the scheduling of professional development/meetings/conferences, and correspondence filing. Responsible for handling calls/requests/mail. Provide clerical support to the Maintenance Department. Serve as back-up receptionist/switchboard operator.

Perform other related duties as assigned.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• On occasion, staff may need to work outside of the set work week to complete projects, meet work demands or in the event of an emergency.
• This position reports to the DBHS Office for work. Upon hire, new staff begin training and are on probation for 6 months. New staff may be eligible for a hybrid of on-site and remote work after 3 months of employment.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• This position falls under the provisions of the Child Protective Services Law.
  • Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ...@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.