Administrative Assistant – Sales Recruiting Support
Are you an organized, detail-oriented professional with a passion for supporting dynamic teams? We're seeking an Administrative Assistant to provide essential support to our fast-paced sales recruiting team. This role is pivotal in ensuring a seamless onboarding experience for new hires, maintaining compliance through I-9 verifications, and delivering general administrative support to keep the team running smoothly.
Location Requirements: Candidates must report to our Jersey City office a minimum of 3 times a week and have flexibility to travel to our Parsippany and Saddle Brook locations as needed
Key Responsibilities
- Assist with new hire onboarding processes, ensuring all documentation is completed accurately and on time.
- Manage and process I-9 verifications in accordance with company and federal guidelines.
- Provide day-to-day administrative support to the sales recruiting team, including scheduling, data entry, and file management.
- Coordinate interview schedules and support communication between candidates and recruiters.
- Maintain and update internal databases and tracking systems.
- Assist with preparing reports, presentations, and other documentation as needed.
- Support special projects and team initiatives as assigned.
Qualifications
- 2+ years of administrative support experience, preferably within a recruiting or HR environment.
- Strong organizational skills with keen attention to detail and accuracy.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and applicant tracking systems (ATS) is a plus.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- A team player with a proactive approach and strong problem-solving abilities.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.