Job Location : Cranbury,NJ, USA
Primary Responsibilities:
1. Order Processing - Factory Orders
o Create purchase orders (POs) in GHE QB and generate small factory sales orders (SOs) in GHI QB, ensuring proper calculations of quantities and standard lead times.
o Record orders in the GHE and GHI main sheets.
o Confirm packaging requirements and stamp with the preparer's seal and signature.
o Forward orders for review to designated auditors, ensuring all categories, quantities, and lead times align with expectations. Address discrepancies promptly.
o Archive POs and packing slips after completion and issue receipts in GHE QB. Upon receiving work orders, match them with original SOs and issue invoices in GHI QB.
2. Order Processing - External Purchases
o Create POs in GHE QB and contact external suppliers for quotations and freight costs to confirm cost-effective purchasing.
o Notify Ann of product dimensions and weights for shipment arrangements.
o Address delays or shortages within two days and notify CSR for urgent claims, expediting shipments when necessary.
o Update order and delivery information in GHE and Inbound Logistic Mainsheets, ensuring inventory checks upon arrival.
o Verify supplier invoices, register in EKP, and request payment processing.
o Archive POs and packing slips and issue receipts in GHE QB after order completion.
3. Project Orders
o Collaborate with project sales personnel to confirm material accuracy, inventory, lead times, production feasibility, delivery logistics, and transportation methods.
o Process orders in GHI QB and follow the same workflow as factory orders.
o Maintain project materials inventory and update related records.
4. Sample Orders
o Assist sales and project sales staff with free sample requests, ensuring proper completion and submission of sample application forms.
o Retrieve samples from the warehouse, provide packaging and shipping instructions, and record shipping information for coordination.
o Record sample consumption every 15–30 days and inform warehouse manager for WMS system updates.
Key Competencies and Skills:
· Proficiency in QB order management systems.
· Strong organizational skills to maintain records and ensure timely processing.
· Effective communication to coordinate with sales, suppliers, and internal departments.
· Attention to detail for accurate documentation and order tracking.
Preferred Experience:
· Experience in supply chain management, logistics, or order processing.
· Familiarity with manufacturing workflows.
· Cabinets industry background preferred.