Academic Administrator - Signature Recruitment : Job Details

Do you have good administrative skills for managing operational tasks within a busy, friendly and dynamic team? Are you a proactive and efficient professional looking for a challenge in an academic setting? If yes, Signature Recruitment is excited to offer an Academic Administrator role with a prestigious university in London. This is a full-time temporary role starting immediately for three months. It is fully based on campus.

As an Academic Administrator, you will support administrative activities associated with a Research Team in a busy department within the university. You will be involved in a wide range of tasks which will include responsibility for dealing effectively and efficiently with queries and signposting as necessary, managing shared inbox and diary management. In addition, you will assist with tasks relating to facilities and financial administration of purchase orders, claims and expenses. You will also undertake other ad-hoc duties in order to assist colleagues and senior members of the Team including working with Grant applications.

Academic Administrator Key Responsibilities:

• Providing a key point of contact to students, staff and academics - giving an exceptional service via shared inbox, MS Teams and in-person queries.
• Arranging appointments and maintaining diaries. Organising travel arrangements, registration and accommodation for the senior academic staff. Coordinating outgoing and incoming post
• Responsibility for organising and ordering office supplies, equipment, furniture and other support materials
• Dealing with purchase orders, expense claims and payments - following appropriate process and procedure
• Assisting with events - arranging suppliers, venue/room hire, catering, post-event dinners or receptions, security, audio visual equipment, invitations and other requirements
• Acting as Secretary. To include preparing and distributing the agendas and related papers, attending meetings/conferences, writing and circulating minutes
• Other administrative duties as required in order to support the team including desktop research tasks, working with data for Grant applications, maintaining filing, webpages and SharePoint sites

Academic Administrator Key Skills:

• Demonstrable experience in office and operations administration, with experience in a higher education setting desirable
• A confident and proactive approach to handling tasks, a team player with good interpersonal skills, exceptional organisation, time management and meticulous attention to detail
• Strong written and verbal communication skills and excellent customer service with all stakeholders. In addition, good numerical skills with experience in processing basic financial transactions
• Highly Proficient IT skills including MS Office

This position is ideal for someone looking for valuable administrative experience within a fast-paced busy academic environment. If you are a highly personable, proficient administrator with the skills listed, please apply today!

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, will keep your details for potential future opportunities.

Please be aware that?Signature Recruitment?will never reach out to candidates through WhatsApp, nor will we request sensitive information such as bank details, passport, or driving licence data during the application process.??For a secure job search and reliable flexible work, we advise consulting?Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. T10286