Account Assistant - We Do Group : Job Details

Account Assistant - Full study support

We Do Group are working with a rapidly growing business in Surrey to hire an ambitious, driven and career focussed Accounts Assistant.

As the Account Assistant, you will be responsible for managing daily operations, ensuring efficient sales processing, customer communication, accounting and administrative tasks. The ideal candidate will have strong attention to detail, the ability to manage multiple responsibilities, and excellent communication skills. T

This role is critical in ensuring smooth coordination between sales, finance, and shipping departments.

The Role:

• Process Orders and Invoices: Generate orders and send out invoices to clients in a timely manner.
• Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Customer Account Management: Maintain up-to-date records of customer information and outstanding balances. Resolve any discrepancies or issues related to invoices.
• Follow-up on Outstanding Payments: Contact clients regarding overdue invoices and assist in resolving payment issues.
• Reporting: Prepare reports on aging receivables, cash forecasts, and collection statuses for the finance team or management.
• Collaborate with Other Departments: Work closely with sales, operations and other departments.
• Maintain Records: Ensure all AR documentation is accurate and up-to-date for internal audits and compliance.
• Compliance: Adhere to company policies and procedures regarding credit limits and collections.

Other Responsibilities

• Invoice Processing: Review, code, and process supplier invoices, ensuring they are accurately recorded in the accounting system.
• Payment Processing: Prepare payments for approval, bank transfers, and direct debits, and ensure timely settlement of invoices.
• Expense Reports: Assist with reviewing and processing employee expense reports, ensuring they are in compliance with company policies.
• Data Entry: Enter financial data into accounting software, ensuring all records are accurate and up-to-date.
• Bank Reconciliation: Perform daily and monthly bank reconciliations, ensuring accurate reporting of cash balances.
• Record Keeping: Maintain organised and accurate financial records, to support audit and reporting needs.
• Petty Cash Management: Handle petty cash transactions and ensure that all expenditures are properly documented.
• Support Month-End Closing: Assist in the month-end closing process by preparing journal entries, reconciling accounts, and providing documentation to the finance team.
• Ad-hoc Financial Reporting: Support the finance team with generating financial reports, data analysis, and preparing information for audits.
• Communications: Liaise with vendors, customers, and other departments to resolve invoice discrepancies and payment inquiries.
• Assist with Audits: Provide documentation and support for both internal and external audits as needed.
• Any Ad-hoc duties as required.

The Salary:

£28,000 - £35,000 + Benefits