Accounts Administartor - Adele Carr Recruitment Limited : Job Details

Accounts Administrator

The Finance & Accounts department, based at Head Office in Liverpool, provides efficient and cost-effective support across the company. The role reports directly to the Office Manager, who is accountable to the Financial Controller.

While the post holder will have designated core responsibilities, the team values flexibility and cross-disciplinary skills to assist colleagues and handle a diverse range of matters. This involves collaboration with various stakeholders and, occasionally, working beyond normal contracted hours to meet targets and fulfil the needs of the role and the business.

Key Responsibilities

Supplier Invoice Processing:

• Day-to-day handling of supplier invoices, from receipt through input, purchase order matching, and final payment.
• Ensuring accuracy and maintaining the highest standards of detail throughout.

Reconciliation and Query Resolution:

• Reconciling supplier statements, identifying and resolving discrepancies.
• Addressing invoice/payment queries and supplier complaints, escalating anomalies or concerns to the Office Manager.

Payment Management:

• Handling supplier requests and verifying invoice eligibility and due dates.
• Ensuring accuracy of bank details, payment amounts, and related documentation.

Sales Invoice Management:

• Raising sales invoices as needed, either by instruction or routine processes.

General Finance Support:

• Answering phones, monitoring the accounts email, and providing administrative support.
• Organising and sorting invoice documentation before and after payment runs.

Team Collaboration:

• Assisting the Finance team by supplying documents, information, and reports on a routine or ad-hoc basis.
• Supporting the management of the client database as required.

Document Controller Coverage:

• Providing holiday or sickness cover, including scanning, archiving, filing, sorting and distributing post, and completing ad-hoc errands (e.g., post office, bank runs).

Client and Stakeholder Relations:

• Building positive relationships with internal and external clients, maintaining professionalism, and responding promptly to inquiries.

General Responsibilities

• Meeting targets and deadlines as defined by the Office Manager or Financial Controller, and producing reports as required.
• Performing duties for businesses and stakeholders associated with the group as directed.
• Completing additional tasks as reasonably requested.
• Complying with company policies, procedures, and employment terms as outlined in the Employee Manual.

Key Competencies

• Exceptional organisational and time-management skills.
• Ability to prioritise tasks and perform effectively under pressure.
• Strong problem-solving abilities and attention to detail.
• Ability to build positive working relationships with colleagues, suppliers, customers, and other business contacts.
• Professional and adaptable approach to work.
• Flexibility to handle changing demands and workloads.
• Clear and effective communication skills (in-person, written, and telephone).

Essential Skills

• GCSEs in English and Maths (grades A-C preferred) with strong literacy and numeracy skills.
• Proficiency in IT, with the ability to use a range of software packages.
• Self-motivation and a can-do attitude.
• Commitment to ongoing skills development to meet evolving business needs.

Desirable Skills

• Full, clean driving license.

Job Type:

• Temporary, Fixed term contract, Temp to perm
• Contract length: 6 months
• Pay: £12.82 per hour
• Expected hours: 37.5 per week

Benefits:

• Free parking
• On-site parking

Schedule:

• Monday to Friday (Office Based)