Accounts Administrative Controller - Maternity Cover - Get Staffed Online Recruitment Limited : Job Details

Accounts Administrative Controller (FTC, Maternity Cover - 13 Months)

Working Hours: 10am-6pm, Monday-Friday

Salary: Up to £34,000

Location: Hybrid (after training period)

Duration: 13 months - (starting end of March/beginning of April)

Our Client

Established in 1993 as a project room for contemporary art. Over the years, it has grown into one of the most influential commercial art galleries in the world, representing internationally renowned artists such as Georg Baselitz, Tracey Emin, Antony Gormley, Mona Hatoum, Anselm Kiefer, Liu Wei, Park Seo Bo, Doris Salcedo, and Jeff Wall.

Their exhibition programme spans locations in London, Hong Kong, Paris, New York, Seoul, and online. Since its inception, the gallery has exhibited the work of many of the world’s most highly acclaimed contemporary artists, cementing its reputation as a leader in the art world.

The Role:

They are looking for a highly motivated and detail-oriented Accounts Administrative Controller to join the Finance team on a fixed-term basis for 13 months, covering maternity leave. This is a pivotal role responsible for overseeing and managing the day-to-day accounts payable functions, ensuring timely and accurate processing of invoices, expenses, and payments, while maintaining excellent relationships with suppliers.

The successful candidate will bring expertise in supervising high-volume transactions, exhibit exceptional attention to detail, and demonstrate a proactive approach to problem-solving. They will play a key role in upholding the integrity of our financial systems and ensuring compliance with internal policies and external regulations. Additionally, the successful candidate will manage and provide guidance to both Accounts Payable Assistants, ensuring effective delegation and workflow management.

Key Responsibilities:

• Oversee and supervise the accounts payable processes, ensuring the accurate and timely processing of supplier invoices, employee expenses, and payments.
• Supervise the use of financial systems, including Concur, Compleat, and Sage, to ensure efficient workflow and compliance with company policies.
• Approve and process supplier invoices and employee expenses under set thresholds, ensuring correct coding and adherence to company guidelines.
• Perform weekly bank reconciliations across multiple entities and currencies, ensuring that payments and receipts are accurately posted.
• Manage VAT reconciliation for paid invoices and support international VAT reporting requirements.
• Update currency exchange rates and maintain accurate financial records for audits and compliance purposes.
• Monitor the finance inbox, ensuring all queries are addressed or delegated in a timely manner.
• Collaborate with the wider Finance team to provide support and training on processes, and drive continuous improvements in accounts payable procedures.

Desirable Skills and Experience:

• Previous experience in supervising payable function is essential, with a proven ability to manage high-volume transactions efficiently.
• Proficiency in financial systems such as Concur, Compleat, and Sage.
• Strong attention to detail and a high level of accuracy in financial processes.
• Excellent organisational skills, with the ability to prioritise workload and meet tight deadlines.
• Strong communication and interpersonal skills, enabling effective collaboration with internal teams and external suppliers.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Experience in handling international VAT and multi-currency accounts is highly advantageous.
• A proactive, problem-solving mindset and the ability to work both independently and as part of a team.
• A commitment to maintaining the highest standards of professionalism and discretion.

Please note we are unable to provide sponsorships for visas for this role.