Accounts Assistant - Manchester - Dickson O'Brien Associates : Job Details

Our client is looking to recruit an Accounts Assistant - the role is based in Manchester City Centre and is Hybrid

Commercial Support

• Provide commercial support associated with Contracts and expenditure to ensure we are getting value and only pay for what we need.
• Maintain contract register with complete awareness of contract positions.
• Maintain the suspense nominal and update any 'stories’ within the suspense tab of the balance sheet reconciliation spreadsheet monthly.

Sales Ledger

• Ensure accurate customer account maintenance and processing for the department (e.g. Billing addresses, email addresses, payment terms etc).
• Ensure 'Source of Work’, 'Portfolio’ & 'Sector’ are completed within the client & project set up, attaining client detail sheets when not saved in project folder.
• Manage the import of invoices from Property Management (monthly).
• Post and manage cut-off of invoicing at month end.
• Allocate cash to ledgers and monitor tidiness of ledgers (daily).
• Deal with client queries, saving all correspondence in the Job folders.
• Ensure regular and timely billing of management fees.
• Complete the Sales w/off reconciliation each month in time for month end.
• Complete the Consultant tracker reconciliation each month in time for month end.

Purchase ledger

• Ensure accurate account maintenance and processing for the department.
• Post purchase invoices to the right NL codes and policing the accurate coding of invoices along with sufficient narrative.
• Manage supplier payments efficiently and accurately.
• Ensure the tidiness and accuracy of supplier accounts.
• Manage approval process (e.g. scanning) efficiently and accurately with other departments.
• Ensuring timely process of credit card statement.
• Download the auction marketing activity every month and calculate the amount to be re-charged to AHNW liaising with Farrells if they have any costs to be included.
• Update both the 'Company Events’ and 'Director Staff Entertaining’ trackers in time for month end.

Expenses

• Process and check all expense claim forms in line with the expenses policy.
• Manage the expense payment run ensuring the expenses are paid on time every month.
• Ensure the HMRC fuel rates are updated regularly with any changes.

Credit Control

• Update both Debt tracking spreadsheets.
• Chase customers for payment and maintain credit control communication log (Debt Tracker) ensuring comments & actions are clear and concise and updated regularly.
• Issue monthly client statements to all clients with a debtor balance.
• Work with our Property Finance team to ensure property debt has been updated with the latest actions.

Bank

• Accurate postings of cashbook (receipts and payments).
• Daily Bank reconciliation.
• Any unknown payments & receipts are to be actioned and resolved promptly.
• Posting & Maintaining Petty Cash Spreadsheet/Balance.
• Maintain bank mandates, standing orders, direct debits and day to day contact with the bank.
• Independently verify the bank details of all new suppliers and save the verified details within the Memo tab of the supplier accounts within Sage.

Disbursements

• Oversee compliance from all departments.
• Specifically review reporting and ensure advanced charge balances are all valid and you know what costs to expect to come in against them.
• Ensure all costs not yet billed are valid and recoverable, that you know why they are not yet billed and when to bill. Develop departmental recording and reporting to identify live / dead files and files you can recover.
• Ensure unrecoverable costs or files are written off.
• Report on losses and ensure validated with each department.
• Manage the process to ensure it is working and specific scenarios recorded efficiently.

The role would suit someone who is studying towards AAT or is AAT qualified