Accounts, Communications & Logistics Administrator - Hire Intelligence : Job Details

Job Title: Accounts, Communications & Logistics Administrator (Salary £33,000)BackgroundHire Intelligence operates across Australia and throughout Europe, is an Australian and UK market leader in the short-term technology rental market, and since inception in 1992, has always operated profitably and has zero debt.It is client focussed and rents the latest brands of tablets, laptops, large screens/video walls, phones, servers, networking kit, VR gear, & audio systems at competitive prices, for use during short-term events, or projects such as product launches, presentations, conferences, trials, training & on-boarding, exams, exhibitions, & remote working.Why join the Hire Intelligence Team?Hire Intelligence is a well-respected "go to" company for technology rental solutions and services in the UK and Ireland. With relationships across all government departments, large corporate organisations and event organisers.The successful candidate will join a young and motivated team that offers the opportunity to:- Assist with the administration aspects of high volume, high profile technology hire,- Develop their skills via 2 weeks of formal training and then through ongoing training and development,- Collaborate with like-minded team members across the company.The RoleThe role of Accounts, Communications & Logistics Administrator is based in Acton W3), reports to the Financial Accountant and is within the Administration Team. This full-time position's responsibilities include:1. Payments (from customers, and to suppliers) – Ensure they are processed and recorded correctly.a. Raising and sending invoicesb. Credit Controlc. Making Paymentsd. Allocating Banking2. Query resolutiona. Answering accounts queriesb. Agreeing process for lost/damaged items3. Logistics Co-OrdinationDuring busy periods or in the absence of the logistics co-ordinator, assist with the following tasks:a. Ensure that client collections and deliveries are successfulb. Confirm details with clients and take paymentsc. Plan deliveries and liaise with couriersd. Manage relationships with our landlord and maintenance companies, including our security, cleaning, telephone line and insurance supplierse. Support our Health and Safety agendaf. Help to plan office events and socialsg. Complete transport paperwork4. Communicationsa. Sending out customer feedback forms/surveysb. Supporting proposals & presentationsi. Keeping a library of videos/photos/policiesc. Supporting internal communications programmesi. Training, town-hall meetings and Policy roll-outsRequirements:Candidates should be able to demonstrate- Flexibility and the ability to prioritise logically.- A good eye for detail.- Practical problem solving skills.- Ideal candidate has proven ability to organise, handle multiple tasks in a day with a calm temperament under some time pressure.- Demonstrable track record of teamwork, and a good period of loyalty to a previous employer. Previous experience dealing with both Customers & Accounts personnel would be an advantage.- Excellent communications skills with evidence of tailoring communication styles for different audiences.- Good IT skills – Candidate should be happy to use a search engine, post on social media and understand basic ‘insights’, use our own financial database and stock system, read & input data in a spreadsheet (create graphs), prepare a formal business letter, & update a shared Calendar.- Some evidence of commercial thinking, or commercial responsibility (managing costs) would be beneficial.- A genuine interest in Technology Hardware would be helpful.Benefits:- Salary based upon Full-time working: £33,000- Pension- *Flexibility for more leave in our quieter months – August / December / January- *Flexibility for reduced hours in quieter months (inc Feb & November)- Friendly working environment with interesting tech & gadgets- Exciting and international projects- A collaborative spirit, and a real chance to make a difference in company growth & performance- Team Socials*As our business is seasonal, a part-time basis in specific months of the year might be possible, if it works for both parties.How to Apply:After reviewing this advertisement, and you find that this role is a good match for your interests and passions, please send us an application containing a cover letter and resume.Applications without both a cover letter and resume will be automatically excluded from the interview stage.What Happens After I Apply?Shortlisted candidates shall be interviewed and tested at our Head Office in London.Please do not apply unless you are committed to the entire process. This process is essential to ensure that we get the best match for both our team and the successful individual.*To be successful, the candidate will be required to provide evidence of claimed qualifications or experience and currently be able to work in the United Kingdom.*NOTE: We do not pay for applicants to attend interviews or to relocate to LondonThis vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.