Accounts Payable Clerk - Reed : Job Details

Accounts Payable Clerk

• Hourly Wage: £12.63 - £13.13 per hour
• Location: Thorpe, Norwich 
• Job Type: Full-time, 37.5 hours per week

Reed Norwich Accountancy are recruiting for an Accounts Payable Clerk to join our client's team on a temporary basis. The accounts payable clerk will be responsible for managing their own set of supplier accounts. This includes processing invoices and resolving any invoice queries to ensure that invoices are paid in a timely manner. The role requires effective liaison with suppliers and other staff members to maintain smooth operations within the Finance Directorate.

Key Responsibilities of the Role

• Match creditor invoices with Purchase Orders, code invoices accurately, and ensure their timely entry onto the Finance System.
• Ensure signatories are validated on creditor invoices prior to payment, and that the invoice is entered accurately for payment, to meet with the Public Sector Payment Policy.
• Process invoices relating to direct debits, standing orders, and pay deductions.
• Follow up and deal with queries raised by suppliers and other members of the Trust.
• Perform monthly reconciliations of supplier statements.
• Identify and produce relevant documentation to enable new suppliers to be set up on the Finance System.
• Undertake ad hoc tasks as deemed necessary by the Accounts Payable Supervisor.
• Assist with the operation of financial services in accordance with the Trust’s Standing Financial Instructions.
• Deal with supplier queries responsibly, timely, and professionally to ensure resolution and maintain the good reputation of the Trust.
• Handle queries from Trust colleagues responsibly, timely, and professionally to ensure resolution.
• Responsible for reconciling Supplier Statements monthly, ensuring discrepancies/inaccuracies are resolved.
• Investigate queries from managers and suppliers, identify errors on invoices, and ensure correct allocation of information, such as invoice coding.
• Plan and schedule workload to meet expected financial timetables.
• Prioritise own workload and ensure that work is completed within agreed timescales.
• A high level of concentration is required for reconciling, checking data and calculations, and preparing detailed reports.

Day-to-day of the role

• Process and verify invoices and payment requests.
• Ensure timely payments of vendor bills and maintain accurate records and control reports.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Charge expenses to accounts and cost centres by analysing invoice/expense reports and recording entries.
• Pay vendors by scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies.
• Maintain historical records by filing documents.

Required Skills & Qualifications

• Proven experience as an Accounts Payable Clerk or similar role.
• Familiarity with finance regulations.
• Proficiency in MS Office and experience with accounting software.
• Strong organisational and time management skills.
• High level of accuracy and attention to detail.

If you are interested in the role, please contact Allie @ Reed Norwich