Accounts Payable Officer - Merrifield Consultants : Job Details

Salary: £30,000 - £35,000 (you will be paid the hourly equivalent)

Duration: Initially 2-3 months, possibility of extension

Start Date: Next week

Location: Hybrid working (1-2 days in the office in Central London, 3-4 days from home)

We are currently seeking an experienced Accounts Payable professional for a membership organisation. The ideal candidate will have experience with Sage X3 and Webexpenses.

General Duties:

Key Responsibilities

• Receive, verify, and process invoices from suppliers.
• Match purchase orders to invoices and resolve discrepancies.
• Process Company Credit Card and personal expenses (Webexpenses)
• Prepare and process payments for approved invoices/expenses in a timely manner (ACH and Priority payments)
• Prepare payment runs and ensure all payments are made by the required deadlines.
• Maintain accurate records of payments made.
• Reconcile supplier statements to ensure all payments and invoices are accurately reflected in the general ledger.
• Investigate and resolve any discrepancies or issues related to payments and invoices.
• Weekly Bank reconciliation
• Assist in month-end and year-end closing processes related to accounts payable.
• Maintain organised records of all accounts payable transactions, ensuring compliance with company policies and regulatory requirements.
• Update and maintain the accounts payable aging report to ensure all liabilities are accounted for.
• Liaise with suppliers to resolve payment issues or disputes, ensuring positive relationships are maintained.
• Respond to inquiries related to invoice status, payment terms, and discrepancies.
• Ensure all AP activities comply with company policies and financial regulations.
• Assist with internal and external audits, providing necessary documentation and explanations.
• Provide regular reports on accounts payable status to management, including aging reports and payment forecasts.

What the client is looking for

• Proven experience in accounts payable (typically 1-3 years).
• Familiarity with accounting software (X3) and Microsoft Excel.
• Understanding of basic accounting principles and procedures.
• Good communication skills, both written and verbal, for interaction with suppliers and team members.
• Problem-solving skills, especially when dealing with discrepancies in invoices or payments.
• Ability to work independently as well as part of a team.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, etc.).
• Experience with accounting software (X3).
• Basic understanding of accounting software features for invoice processing and payment tracking.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.