Accounts Payable Team Lead - Tate Hertfordshire : Job Details

Accounts Payable Team Lead

Hybrid - 1 day a week in Runcorn office (WA7 4QX)

6 Months FTC - Potential to extend or go permanent

£29,200

Tate are recruiting for an Accounts Payable Team Lead at a large Care organisation, you will oversee the processing, payment, and allocation of all invoices across the business. You will ensure that all activities are completed accurately and on time while providing excellent customer service to both internal and external stakeholders.

In this role, you will support the Accounts Payable Manager in managing supplier master data updates and assisting with ledger cleansing work. Your leadership will be crucial to maintaining strong internal controls and contributing to the overall effectiveness of the accounts payable function.

Our client is seeking a candidate with minimum 3 years experience working as an Accounts Specialist/Team Lead within a high transactional volume environment. Having strong knowledge of finance operations, internal controls and proven experience working to and meeting SLA's.

Key responsibilities:

• Prepare and post weekly payment runs accurately according to an approved payment spreadsheet.
• Prepare weekly remittance advices using mail merge and ensure remittance email addresses are updated.
• Oversee the AP team to ensure invoices are processed on time and accurately.
• Identify and correct duplicate payments, invoices, and overpayments, ensuring proper cost allocation.
• Lead and maintain good housekeeping practices within the team.
• Complete monthly uploads via Excel spreadsheets.
• Act as the main point of contact for team escalations.
• Oversee and assign tickets in ServiceNow, ensuring the team meets SLAs.
• Provide hands-on support to the AP team during absences, including processing invoices and resolving tickets.
• Assist with monthly statement reconciliations for key suppliers, projects, and ad-hoc tasks.
• Manage and prioritise a busy accounts payable mailbox, resolving invoices and queries.
• Build relationships with key stakeholders to identify and resolve issues.
• Manage Direct Debit accounts, chase invoices, and ensure VAT invoices are obtained and processed.
• Monitor and manage debit balances, requesting refunds where applicable.
• Ensure refunds are posted and applied each month.
• Void rejected or returned payments.
• Assign supplier statement reconciliations to the team, ensuring deadlines are met and conducting 1:1 review.
• Work closely with Procurement to identify and resolve common issues.
• Ensure purchase orders are closed once all goods and invoices have been received.
• Maintain historical records by attaching invoices and documentation in the ERP system.

Please apply today if you have the suitable skills and experience.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.