ADMIN & FINANCE ASSISTANT - Vision Architectural Glazing Installation Ltd : Job Details

We are seeking a highly organised and detail orientated Admin & Finance Assistant, ideally with previous experience in a similar role or with qualifications in admin and accounting.

The position will suit someone who thrives on being busy & enjoys a varied role - it’s a fast paced, front facing, multi-tasking position with great scope for development & progression.

Further details listed below:

Admin

• Answering calls, taking messages and dealing with enquiries
• Reception desk duties; meeting and greeting visitors, making refreshments and dealing with any queries and deliveries and general filing
• Post - incoming; opening and distributing in a timely manner
• Post - outgoing; collating, applying correct postage and posting
• Running any errands that maybe required - banking cheques, collecting orders etc
• Placing orders, as and when required - stationery, kitchen supplies, PPE etc - checking stock, ordering and unpacking, as required
• Keeping all general areas of the office tidy and presentable.
• Providing essential admin cover when other members of the team are on leave
• Other ad hoc duties as and when required

Finance

• Sorting all incoming invoices and distributing internally for sign off
• Checking supplier statements to ensure all invoices listed have been received and are being processed
• Chasing up team to receipt outstanding invoices - when checking against supplier statements or checking against emails sent.
• Processing incoming invoices once signed off and passing to Accounts Manager for payment
• Assisting the Accounts Manager with checks and filing for Monthly Payment Run
• Checking and processing personal expense claims
• Distributing, collating, chasing, processing and reconciling AMEX expenses claims
• Weekly Subcontractor Wage processing
• Managing Credit Account Applications - completing, returning and ensuring setup.
• Accounts filing
• Other ad hoc duties as and when required

Qualifications

Essential - 5 GCSEs or equivalent including English & Maths plus Admin & Accounting training / qualification / experience

Desirable - A levels / BTEC or equivalent in a relevant business-related topic

Experience

• Previous experience in a similar admin & accounting role; AND / OR
• Training in admin and accounting - ideally with some customer facing element too.

Skills / Attributes

• Good organisational skills with ability to prioritise
• Ability to meet deadlines (time management) with a proactive approach.
• Professional telephone manner with excellent written and verbal communication skills
• Ability to work on their own as well as part of a team.
• Helpful and approachable with a positive 'can do’ attitude.
• Willingness to learn new skills and assist where required.
• MS Windows & Office - Outlook, Word, Excel etc

Other

• Must have full access to transport to, from and during work

Job Type: Full-time (40 hr wk) Mon-Fri; 8am-5pm (1-hr lunch)

Pay: £26k - £28k per annum

Benefits:

• 25 days holiday plus bank holidays
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday
• Work Location: In person

If you are a motivated individual looking to contribute to a dynamic team environment while developing your admin and accounts skills, we encourage you to apply for this exciting opportunity.