Admin/Office Manager - Charles Peters : Job Details

Key Responsibilities:

• Office Management:
  • Oversee the day-to-day operations of the office, ensuring smooth administrative processes.
  • Manage office supplies, equipment, and any related service providers.
  • Act as the main point of contact for office communications, including phones, emails, and mail.
• Bookkeeping & Finance Support:
  • Maintain financial records using QuickBooks, including invoicing, expense tracking, and reconciliation.
  • Assist with budget management and reporting, working closely with the finance team or external accountant.
• Social Media Management:
  • Manage the company’s LinkedIn and Instagram platforms, creating and scheduling posts to engage our audience.
  • Monitor social media analytics and adjust strategies to improve engagement and reach.
  • Respond to comments and messages in a timely manner and engage with followers.
• Presentation and Document Preparation:
  • Assist the team with the preparation of presentation documents, reports, and project portfolios.
  • Support architects with formatting, proofreading, and assembling project documents and proposals.
• General Administrative Support:
  • Organise meetings, schedule appointments, and manage the team’s calendar.
  • Support HR-related tasks, such as coordinating recruitment and onboarding new staff.
  • Assist with any ad-hoc administrative tasks and provide support to other team members as required.

Key Requirements:

• Qualifications:
  • Previous experience in an administrative or office management role (preferred).
  • Experience with bookkeeping, particularly QuickBooks (desirable).
• Experience:
  • Experience managing social media platforms, particularly LinkedIn and Instagram.
  • Experience working in a design, creative, or professional services environment (desirable).
• Skills:
  • Strong organisational and multitasking abilities, with attention to detail.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Good knowledge of QuickBooks and experience in managing financial records.
  • Familiarity with social media management tools and strategies for LinkedIn and Instagram.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
• Other Requirements:
  • Strong problem-solving skills and a proactive approach to office management.
  • Basic graphic design skills (e.g., using Canva or Adobe Creative Suite) for social media posts and presentations (desirable).
  • Experience in handling confidential information with discretion.