Administration Officer - Hays Specialist Recruitment Limited : Job Details

Our central government client is looking for an Administration Officer to join their team on a 6-month contract. This role will be a day shift role following a 4 on 4 off pattern starting from 7am- 19:30pm. You will need to be on site at the Sevington border facility for all shifts. About the role:Border Inspection Coordination:* Coordinate administrative tasks related to Border Control Post (BCP) activities, ensuring compliance with regulatory requirements.* Manage schedules for inspections, consulting with BCP teams and relevant authorities.* Function as the primary interface between drivers and onsite operations.* Efficiently manage the booking-in process on the PINC system.* Provide necessary authorisation on the PINC system for drivers to exit the site.* Allocate appropriate sheds and bays to incoming drivers.* Oversee the post-inspection process to ensure compliance.* Ensure all relevant information is accurately recorded and cleared down from systems.* Ensure a systematic clearing of all data and systems post-inspection.Front of House Reception:* Greet and assist visitors, ensuring a positive and professional first impression at the BCP.* Manage the front desk, handling enquiries, and directing individuals to the appropriate departments.Coordination and Liaison:* Interface with traffic marshals to facilitate smooth traffic flow.* Collaborate with K&N to ensure seamless operations.* Liaise with inspection authorities to coordinate inspection processes.* Communicate effectively with HMRC to address any regulatory requirements.Record Keeping:Maintain accurate and up-to-date records of BCP activities, including inspections, seizures, and compliance reports.Communication with Border Agencies:* Facilitate effective communication between the BCP and other agencies involved in border security.* Ensure timely and accurate dissemination of information related to inspections at BCP.Policy Implementation and Compliance:* Assist in implementing and enforcing BCP policies and procedures, where applicable.* Stay informed about changes in BCP regulations and ensure adherence to relevant policies.Cross-Departmental Collaboration for Emergency Response:*Coordinate administrative aspects of emergency response plans at the BCP.* Collaborate with different departments to ensure a coordinated and efficient response during emergencies.Team Collaboration:* Collaborate with colleagues to achieve operational excellence.* Support other front-of-house staff in handling their responsibilities as needed.Qualification and Experience:* Previous experience in front of house and administrative roles.* Familiarity with governmental or public sector administrative procedures.* Basic IT literacy required.Competencies:*Attention to Detail* Time Management* Problem Solving* Teamwork and Collaboration* Adaptability* Integrity and Professionalism* Understanding of Border Control Post processes* Emergency Response CoordinationIn return, you will receive the opportunity to support a major government department. The possibility to work on a 6-month contract paying up to £16.36 per hour.If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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