Administrator - Reed : Job Details

Administrator

• Location: Canvey Island
• Job Type: Full-time
• Salary: £21500 - £23000

I am seeking a proactive and versatile Administrator to join my client based on Canvey Island. The ideal candidate will be adept at multitasking and will act as a central point of coordination for various administrative tasks, including assisting the Directors, managing plant hire, and supporting the Quality Manager with compliance tasks. This role is integral to ensuring the smooth operation of our office and requires a detail-oriented individual with strong organisational skills.

Day to Day of the role:

• Coordinate, and track all plant hire, working closely with the Director.
• Act as a PA to the Directors and Management Team, preparing site passes and manuals for new and ongoing jobs.
• Process and sign off invoices using a PO spreadsheet, handle month-end reconciliations, and manage credit card transactions.
• Contribute to social media presence and assist in social media tasks.
• Prepare meeting rooms, including refreshments and paperwork, for meetings.
• Handle incoming calls, transfer to relevant individuals, and take messages.
• Manage incoming and outgoing post and monitor office supplies, placing orders when necessary.
• Maintain up-to-date records and files, monitor office expenses and costs.
• Support the accounts department with day-to-day accounting tasks and assist in HR Administration.

Required Skills & Qualifications:

• Proven experience in an administrative or office coordination role.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and familiarity with accounting software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.
• Experience with social media platforms is advantageous.

Benefits:

• 20 days holiday plus 8 Bank Holidays.
• Workplace Pension.
• A supportive and collaborative work environment.

To apply for the Office Coordinator position, please submit your CV and cover letter detailing your relevant experience and why you are interested in joining our team.