Administrator - Gap Personnel : Job Details

Gap personnel is acting as an employment business, currently recruiting for a Maintenance Administrator for our Client based in Salford, M5.

About the role:

To provide an efficient and effective administration support service to the Site Services team that work nationally. This role will also be the super user of the internal Computerised Maintenance Management System (CMMS).

Responsibilities:

• To assist and support the Site Services team with all aspects of administration
• To assist all processing sites with the updating of the CMMS system in line with business requirements
• Responsible for the accurate and timely recording of data and information relevant to all department systems
• To raise and process orders for the team using D365
• Assist in the maintenance of files and handle any general filing using an online filing system
• Responsible for production of various reports, spreadsheets and minutes as required by the Management Team
• Responsible for managing the master documents for the department and ensuring they are up to date
• Other general administrative duties such as minute taking, arranging meetings, maintaining stationery supplies and equipment, filing documentation
• Management of department Teams site ensuring it is kept up to date
• Travel may be required on an ad hoc basis
• Perform general admin housekeeping duties to ensure the smooth running of the operation

Skills/experience:

• Excellent knowledge and experience working with Microsoft Office applications, particularly Excel, Word and Outlook
• Experience of working in an administrative or similar role within the plant hire, contracting, aggregates or recycling industries
• Experience of working in a role with similar volumes of data input and tight deadlines
• Knowledge of purchasing systems and reporting
• Knowledge of CMMS systems
• Confident in using Microsoft Office to produce reports and present data
• Ability to work on own initiative or part of a team
• Excellent written and oral communication skills
• Ability to multi-task & prioritise work loads
• Hardworking with good timekeeping, problem solver
• Ability to adapt to new systems
• Excellent attention to detail and proof reading ability
• Minimum A* - C GCSE in Maths and English
• Full UK driving license

Offer:

The role is full-time, based in Salford office.

Shift pattern: Monday to Friday, 08:00 - 16:30 with 30 minute break.

Pay rate: £27k/annum

Potential for a permanent contract for the right candidate.

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