Administrator - Quick Staff UK Ltd : Job Details

Are you an experienced administrator with a keen eye for detail and a knack for accuracy? This is an exciting opportunity to join a dynamic team, where you’ll play a key role in processing and invoicing work completed by engineers.

Key Responsibilities:

• Process and cost engineer job sheets to create proforma invoices for customers.
• Accurately input work codes and parts costs into the internal system to calculate invoice amounts.
• Chase suppliers and customers for purchase order numbers as required.
• Ensure invoices are sent to customers within specified timeframes.
• Investigate and resolve any discrepancies with parts orders, timesheets, or completed works by liaising with internal teams.
• Perform general data entry and support other administrative tasks as needed.

Key Requirements:

• Proven experience in an administration role involving invoicing, purchase orders, or timesheet entry.
• Strong data entry skills with high levels of accuracy and efficiency.
• Excellent communication skills, confident in handling telephone inquiries and resolving queries.
• Experience liaising with internal departments to resolve issues.
• Proficiency in Microsoft Office, particularly Word, Outlook, and Excel.
• Ability to plan and organize your workload effectively while working as part of a team.

Hours of work:9.00am-5.00pm Monday to Friday

Benefits:

• 20 days holiday plus 8 statutory days
• Free parking
• Company pension

If you’re a detail-orientated administrator looking for a role where you can thrive and make a difference, we’d love to hear from you!

Quick Staff UK is a multi-disciplined recruitment agency operating across the UK with specialist teams covering a range of industries. We are acting as a Recruitment Agency in relation to this vacancy, and in accordance with GDPR, by applying, you are granting us consent to process your data and contact you regarding this application and the services we offer. Quick Staff UK is committed to selecting and recruiting the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role, and we hope to work with you in the future.

Job Types: Full-time, Permanent