Administrator - Reed : Job Details

Job Title: Charity Administrator

Salary: £38,400 pro rata (£30,720)

Location: Liverpool City Centre

Hours: 28 hours per week (4 day week)

Hybrid: 1 day WFH

Holiday Allowance: 24 days per annum

Employer Pension Scheme Contribution: 9% of the salary

Main Responsibilities:

• Administer the grant-making process, including providing information to grant seekers, maintaining the database of grant applications, and requesting further information as required.
• Prepare the agenda for trustees’ meetings.
• Produce minutes that record the decisions of trustees.
• Ensure that all applications are acknowledged and applicants are informed of the trustees' decisions.
• Handle the payment of grants, ensuring they are recorded and acknowledged by the recipient.
• Maintain the system for recording incoming and outgoing payments, including petty cash, and ensure the bank balance meets outgoings.
• Keep up-to-date financial records, prepare them for audit, and regularly provide income and expenditure budgets and cashflows to trustees.
• Contribute to and prepare the annual report.
• Oversee Health & Safety and information management within the office, maintain the Foundation’s website, and, in conjunction with the Grants Director, maintain and develop all office resources, including GDPR policy.
• Liaise with the Foundation’s Northern Ireland office to keep financial records and the grant database up-to-date.
• Regularly review and revise the Administrator’s handbook as appropriate.
• Occasionally assess grant applications, as requested by the Grants Director.
• Undertake other duties as required, according to the needs of the Foundation.

Person Specification:

Experience:

• Secretarial experience in a senior administrative position such as Office Manager or Financial Administrator.
• Experience of producing income and expenditure budgets and cashflow forecasts using Excel or a similar spreadsheet package.
• Experience of taking and writing up minutes of meetings.
• Experience working in environments with strict deadlines and confidentiality.
• Experience working with people at all levels in communities and organisations.

Skills:

• High levels of numeracy and literacy.
• Understanding of financial recording and reporting requirements.
• Ability to read and summarise grant applications.
• Ability to read and interpret basic accounts.
• Excellent oral and written communication skills.
• Attention to detail and organisational skills to ensure accurate and high-quality work.
• Good IT skills, especially in the use of spreadsheets and databases, such as Salesforce.
• Understanding of the needs of communities and voluntary organisations on Merseyside.
• Ability to perform all responsibilities identified in the job description.
• Ability to plan and manage own workload.
• Understanding of and commitment to the principles of equality, diversity, and inclusion.

Additional Factors:

• Evidence of a consultative, collaborative, and flexible working style.
• Empathy with the aims of the Foundation.
• Clear alignment of values surrounding diversity and inclusion 

Benefits:

Holiday Allowance: 24 days per annum

Employer Pension Scheme Contribution: 9% of the salary

Work life balance: 4 day working week, 1 day from home, 3 days on site