Administrator - Alexander Mae HR : Job Details

We are working with a highly successful, family business in East Bristol to help them find an Administrator to join their busy and successful Fuel Department. Working alongside a small team of three you will maintain records and calculate fuel usage for scheduling of fuel deliveries.

Key tasks and main duties

• Maintain accurate and up to date records of all fuel management contracts
• Maintain regular contact with customers who have fuel management to better understand how they are using generators, therefore effecting efficient deliveries of fuel
• Liaising with the Fuel Team, Transport Manager, Logistics Manager and relevant remote depot personnel to ensure fuel delivery drivers are being used efficiently
• Producing all fuel management related paperwork (e.g. delivery notes, job sheets, purchase orders) and processing all completed delivery documentation to enable the production of timely invoicing.
• Raising and pricing all sales orders, with associated PODs to allow Accounts Department to raise and issue invoices to customers in a timely manner, Utilising supplier and customer rate "widgets" and other internal data to ensure the correct rates are being applied
• Liaising with the Accounts Department in all aspects of fuel management invoicing (such as customer’s queries or issues of non-payment)
• Troubleshooting fuelling requirements as required using all available resources - in the event of fuel run out - liaising with Fuel Management Supervisor and Fuel Operations Manager to ensure the swift resolution of any problems

Skills and experience required

• Previous administration experience
• Good organisational and communication skills
• Good level of maths ability
• Strong IT skills and able to use Excel
• Able to manage changing priorities in a fast-moving environment
• Able to work as part of a team
• Strong geographical knowledge of the UK is desirable

Benefits

• £24,000
• 23 days holiday (plus bank holidays) - increasing with the length of service
• Company pension scheme
• Private medical scheme
• Life assurance scheme - with access to more healthcare support and counselling services to help protect employees’ financial, emotional, and physical wellbeing
• Please note this is 100% office based