Administrator - Source4 Personnel Solutions : Job Details

Our client based in Feltham is looking for a Document Admin Assistant who will be responsible for providing administrative support and ensuring efficient document management within an organization. Qualifications and Skills:- GCSE, diploma or equivalent; additional education or certification in office administration is a plus but not essential- Experience as an administrative assistant or document management role would be useful- Experience in using document management systems, databases, and office software (e.g., Microsoft Office Suite, Google Workspace).- Strong organizational skills with meticulous attention to detail.- Good written and verbal communication skills.- Ability to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously.- Discretion and confidentiality in handling sensitive information.

Key Responsibilities:1. Document Management:- Receive, sort, and categorize incoming documents, ensuring proper filing and storage.- Maintain an organized and up-to-date filing system, both physical and electronic.- Ensure compliance with document retention policies and procedures.- Monitor document access and security levels, implementing necessary protocols.2. Document Preparation and Formatting:- Prepare and format documents, ensuring consistency, accuracy, and adherence to company guidelines.- Proofread documents for grammar, punctuation, and spelling errors.- Assist in the creation of presentations, spreadsheets, and other business documents.3. Document Distribution and Communication:- Coordinate the distribution of documents to relevant parties, both internally and externally.- Track document circulation and follow up on pending approvals or signatures.- Manage email correspondence related to documents, responding to inquiries and requests.4. Administrative Support:- Prepare meeting materials, including agendas, presentations, and handouts.- Maintain calendars and coordinate logistical arrangements for department activities.5. Record Keeping and Reporting:- Maintain accurate records and logs of documents processed and archived.- Generate reports and summaries on document activities as needed.- Identify opportunities for process improvement and propose solutions.

Qualifications and Skills:- GCSE, diploma or equivalent; additional education or certification in office administration is a plus but not essential.- Experience as an administrative assistant or document management role would be usful.- Experience in using document management systems, databases, and office software (e.g., Microsoft Office Suite, Google Workspace).- Strong organizational skills with meticulous attention to detail.- Good written and verbal communication skills.- Ability to prioritize tasks, meet deadlines, and handle multiple assignments simultaneously.

Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.