Administrator - Source4 Personnel Solutions : Job Details

Job Specification

For: Administrator Temporary 3-6 months permanent potential (Ref: VR/23546)

Location: Maldon Colchester Hours of Work: 9am - 5pm Mon-Fri

Salary banding: £27,000-£30,000 DOE

Job OverviewAbout the Company:Our client is a family-run commercial organisation, providing nationwide services across over 1000 sites, including MOD contracts, NHS facilities, military sites, and even locations as far north as Loch Ness. The company prides itself on offering a supportive and relaxed work environment with a strong focus on collaboration and personal growth.

Role Overview:We are seeking an enthusiastic, proactive Administrator to join a fast-paced office environment. The successful candidate will play a key role in supporting the team with day-to-day operations, managing schedules, creating reports, and handling administrative tasks with accuracy and efficiency. You’ll be an all-rounder who is able to multitask, take initiative, and adapt to various duties, even when provided with minimal instruction.

Key Responsibilities:· Organise and schedule meetings, appointments, and staff shifts· Prepare reports, graphs, and data analysis using advanced Excel skills (VLOOKUPS, Pivot Tables, etc.)· Assist with coordinating between various departments and sites· Handle general administrative duties such as filing, data entry, and phone/email correspondence· Work closely with the commercial manager and director to ensure smooth operations· Support project scheduling and ensure timelines are met· Contribute to a positive, open, and humorous office atmosphere· Ensure accurate and timely documentation for all projects and contracts· Learn and shadow other departments for broader knowledge of the business

Ideal Candidate:· Advanced Excel skills (VLOOKUPs, Pivot Tables, and creating complex reports)· Strong multitasking and organisational skills· A self-starter who is comfortable working with limited guidance· Previous experience working in a commercial environment· Flexible, adaptable, and comfortable with a relaxed yet focused work environment· A good sense of humour and the ability to fit into a close-knit team

Requirements:· Proficient in Microsoft Office, especially Excel· Experience in scheduling and organising, with a keen eye for detail· A positive attitude, reliable, and hardworking· Experience with SimPRO or similar systems is a bonus

Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.